Administrative Assistant III - Refinery

  • 25
  • United States Kansas El Dorado
  • Contract
  • Oil & Gas
Conducts intermediate level administrative support and technical assistance for various departments under general supervision.

ESSENTIAL JOB DUTIES/RESPONSIBILITIES: (functions considered essential as defined by ADA)
 Performs daily office responsibilities (i.e., phones, faxes, copying, filing, mail, typing, etc.)
 Provides mail processing for the office (i.e. incoming, outgoing, overnight packages, certified mail, etc.)
 Meets and greets visitors, liaise with vendors and consultants to coordinate services as needed
 Orders and distributes various supplies and other items (i.e. food, badges) and inventories supplies on a regular basis
 Performs various data entry assignments
 Coordinates various processes and maintains documents and records related to process (may include audits)
 Prepares, monitors and maintains various files, reports, records, systems, and documents including invoices, spreadsheets, etc.
 Provides administrative support as assigned and as needed
 May provide receptionist duties as needed
 May schedule travel arrangements
 May perform analysis and review of various assigned transactions
 May maintain orderliness and cleanliness of conference rooms, boardroom, reception area and kitchens or other assigned areas as well as all related equipment
 May act as department document control coordinator

Special assignments or tasks assigned to the employee by their manager, as determined from time to time in their sole and complete discretion

5+ years

A minimum of a High School degree or equivalent is required.

Ability to apply pre-established guidelines to intermediate level administrative and data entry assignments. Working knowledge of Microsoft products, especially Excel and Word. Organized, effectively manages time, able to prioritize, and take initiative. Ability to perform both technical and administrative clerical assignments. Good problem solving, listening skills and the ability to effectively communicate with others, both written and verbal communication, basic reading and writing skills; ability to perform basic mathematical calculations, ability to work independently, cultivate and maintain professional business relationships, multi-task and maintain equanimity under pressure; detail oriented, punctual, dependable and flexible. Works well with employees of all levels in organization. Ability to lead safety meeting talks as scheduled and complete legally required ePrism safety training modules depending on assignment.

Knowledge of commercial insurance, Acord Insurance form, procurement, and ISO certification is preferred depending on assignment and location.


Office based and depending on assignment, may require work outside of normal working hours with minimum advance notice and travel by car up to 6% of time to local post office on a daily basis.

Job conditions require standing, walking, sitting, twisting, stooping, crouching, kneeling, talking or hearing, making visual inspections, making precise hand and finger movements. Depending on assignment, job conditions may require lifting and/or carrying up to 10lbs, pushing and/or pulling 10lbs, climbing up to 2ft, ability to operate and drive all assigned company vehicles at company standard insurance rates is essential, valid state driver’s license and proof of insurance required, perceiving color differences, ability to wear personal protective equipment (beards not permitted), and strenuous physical activity.

We put health and safety first; We care about the environment.
All employees are expected to work safely every day and be safety & environmental leaders. This includes active participation in the following:
• Stops and/or reports any unsafe work or conditions
• Follows safety & environmental policies and procedures
• Supports safety & environmental goals and initiatives
• Participates in safety & environmental meetings, training, emergency drills and hazard recognition programs
• Reports all accidents, injuries and near misses, and participates in associated investigations
• Participates in industrial hygiene, medical surveillance and behavior based safety programs

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Infrastructure, Life Sciences, Mining, Automotive and Chemicals sectors worldwide.With more than 100 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.

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