Contracting & Procurement Technical Support

BH-274838
  • Competitive
  • Philippines Muntinlupa City
  • Permanent
  • Oil & Gas
THE ROLE

Purpose:

  • The purpose of this role is to ensure that all contractual documents produced during the various phases of the project are compliant with the Client's   Document Management and Record Management System requirements and documentation retention is aligned with the Contracting Code of Practice requirements.
  • The role also ensures that all work and services done by vendors and contractors are captured correctly in SAP in accordance with the Requisition to Pay process from Work Order creation, Purchase Requisition and Purchase Order generation, call offs to outline agreements and account payable processing. This ensures that the cost for the project is settled into the correct settlement objects for accurate and timely cost reporting.
Accountabilities:

  • Monitors completion and execution of contractual documents
  • Keeps track of progress of documentation completion and ensures all documents are properly stored
  • Collates and files contractual documents for Library storage and registration with the Department of Energy
  • Generates contract spend and contract status reports from SAP
  • Creates outline agreements and registers and maintains vendor records in SAP
  • Facilitate meetings and capture discussions on process improvements
  • Generate process or work flows as needed to be used in documenting process improvement
  • Review contractual rates in invoices and ensure accurate charging and posting
  • Performs checks and validation of contractor invoices are in compliance with Contracts requirements
  • SAP Administration of Work orders, Purchase Requisition and Purchase Order, Service Entry and Payments to allow timely cost capture in SAP. This includes but not limited to the following: Coordination with Work Pack Engineers for purchase requisition requests. Liaising with procurement specialists for purchase requisition clarifications and purchase order expediting
  • Assisting Contract Holders and Contract Engineers for contract and Outline Agreement usage
  • Amending purchase requisitions or purchase orders based on approved variation order and other requests
  • SAP Service entry and Accrual Management includes follow up of vendor invoice and posting
  • Manages Work Order closeout activities that includes but not limited to Work Order final entry creation, commitment close out
  • Stores and arranges contractor cost reports such that it is easily retrievable
THE INVIDIVUAL

  • Tertiary education and at least two to four years of experience in Supply Chain, Contracting or Procurement; experience in upstream oil and gas is a plus
  • Strong stakeholder management skills
  • Highly organized and with excellent attention to detail
  • Use of ERP systems in managing supply chain activity – SAP an advantage
  • Commercial sense, business acumen, and multi-tasked work capability
  • Knowledgeable in Microsoft applications, particularly in report generation and analysis using MS Excel
  • Unquestionable ethics, good team building skills, analytical abilities, and an excellent command of written and spoken English
  • Strong influencing and networking skills
  • Ability to work in a multicultural environment
  • Continuous improvement mindset and behavior


With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.

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