Document Control Assistant
BH-235277
Posted: 26/05/2023
- COMPETETIVE PAYE
- England East Anglia Norwich
- Contract
-
Oil & Gas,Petrochemical
This is a great opportunity for an enthusiastic individual to join our busy operational Document Control Office as a Document Control Assistant. The Document Control department has responsibility for supporting the business with all document management activity and to support all life cycle changes to operational and projects documentation and drawings. Due to additional Projects this role is required to support the existing team with the day-to-day Operational work.
The successful individual will need to be flexible in their approach, hands on and pro-active, and capable of maintaining attention to detail in their work. Reporting directly to our Document Control Team Leader, you will be expected to be able to prioritise, work well under pressure and work flexibly to support the team as required.
This position will be based in our Norwich office and operates on a Monday to Friday basis.
Key Responsibilities Include:
• Support all life cycle changes to operational/projects documentation and drawings; from document creation, to review, to issue, to archiving. This role will have a particular focus on the issuing of controlled copied drawings and archiving.
• Administrate and manage the EDMS to maintain availability of documentation to the Business
• Assist in all aspects of Records Management (archived hard copy records). This includes manual handling, indexing, and document retrieval
• Support the Business with regards to all document queries, searching and retrieval
• Administrate and manage the issuing of cable, document and piping numbers
• Assist the business with scanning, large scale plots and manual creation
• Work with large volumes of data excel, with a focus on data cleansing, bulk uploading and meta data configuration
• There may be some requirement to support the team with additional Projects work. Safety & Environmentally Critical Tasks:
• Ensure the SEMS area of the EDMS is up to date, issuing new documents, and managing SEMS document review and updates.
• Assist in promptly issuing the Safety critical documents to the relevant copyholders.
• Ensure the teams working onsite have access to the latest revisions of critical documents and drawings.
• Control paper waste of returned controlled documents and drawings, in relation to the SEMS procedure for document disposal
Key Requirements:
• Experience in maintaining databases and data entry is desirable.
• A team player with enthusiasm and commitment.
• Excellent interpersonal, organisational and communication skills.
• Methodical approach and attention to detail.
With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Infrastructure, Life Sciences, Mining, Automotive and Chemicals sectors worldwide.With more than 100 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
The successful individual will need to be flexible in their approach, hands on and pro-active, and capable of maintaining attention to detail in their work. Reporting directly to our Document Control Team Leader, you will be expected to be able to prioritise, work well under pressure and work flexibly to support the team as required.
This position will be based in our Norwich office and operates on a Monday to Friday basis.
Key Responsibilities Include:
• Support all life cycle changes to operational/projects documentation and drawings; from document creation, to review, to issue, to archiving. This role will have a particular focus on the issuing of controlled copied drawings and archiving.
• Administrate and manage the EDMS to maintain availability of documentation to the Business
• Assist in all aspects of Records Management (archived hard copy records). This includes manual handling, indexing, and document retrieval
• Support the Business with regards to all document queries, searching and retrieval
• Administrate and manage the issuing of cable, document and piping numbers
• Assist the business with scanning, large scale plots and manual creation
• Work with large volumes of data excel, with a focus on data cleansing, bulk uploading and meta data configuration
• There may be some requirement to support the team with additional Projects work. Safety & Environmentally Critical Tasks:
• Ensure the SEMS area of the EDMS is up to date, issuing new documents, and managing SEMS document review and updates.
• Assist in promptly issuing the Safety critical documents to the relevant copyholders.
• Ensure the teams working onsite have access to the latest revisions of critical documents and drawings.
• Control paper waste of returned controlled documents and drawings, in relation to the SEMS procedure for document disposal
Key Requirements:
• Experience in maintaining databases and data entry is desirable.
• A team player with enthusiasm and commitment.
• Excellent interpersonal, organisational and communication skills.
• Methodical approach and attention to detail.
With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Infrastructure, Life Sciences, Mining, Automotive and Chemicals sectors worldwide.With more than 100 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.