HR Co-ordinator

  • Competitive
  • Scotland Scotland Aberdeen
  • Contract
  • Oil & Gas
Our client, an oil and gas operator, requires a Human Resources Co-ordinator to join the team on a contract basis.

Position summary

Based in our clients’ Aberdeen office and reporting to the Head of HR,  the position of HR Coordinator plays a key role in the UK Human Resources team. They are the first point of contact and face of HR to employees and contractors in our Aberdeen and London offices and for our offshore population. They ensure professional, timely and accurate resolution of all queries and issues – escalating to HRBP’s and Head of HR where necessary. They also provide guidance on the utilisation of our HR systems and processes and manage the integrity of our employee data. HR Coordinator is also responsible for the preparation of accurate contractual documentation, monthly payroll processing and benefits administration.

Main duties & responsibilities

•           Providing first line advice and guidance to our employees and management team, actively seeking solutions to resolve issues
•           Ability to prioritise issues and escalate to HRBP’s and Head of HR where necessary
•           Happy and confident to contribute ideas for continual improvement and innovation within the HR function
•           Responsible for data integrity and maintaining accurate electronic employee records within our HRIS tool SuccessFactors (SF) and SAP. Regularly review the data you own to ensure real-time reporting is always based on accurate base-data
•           Good understand of GDPR regulations and ability to translate into daily working practices
•           Proactive and accurate administration of all actions related to the employee lifecycle e.g. onboarding, crossboarding and offboarding with a view to improving employee experience across the board
•           Preparation of accurate contractual documentation and related correspondence (using DocuSign to issue)
•           Ability to flag HRIS issues and work with wider HR team and external consultants to resolve and improve user experience.  Undertake role of ‘Digital Tag’ for UK with requirement to participate in a working group with other HR Coordinator’s from the global team focusing on IT related systems issues, systems testing (as needed) and more general areas for continuous improvement
•           Responsible for absence management on & offshore and any related medical booking required eg OGUK.
•           Responsible for any offshore related training bookings
•           Induction of new employees to the business
•           Support any internal or external audit requests in a timely manner
•           Provide accurate reports for monthly finance reforecast (RFC) process e.g. Annual Leave, cost centres, time writing and headcount reports
•           Support HRBP’s with any international mobilisations, short- or long-term assignments and any immigration requirements. Work with our managed mobility service providers (Vialto) regarding tax and payroll compliance
•           Close working relationship with our recruitment Managed Service Provider (MSP) to ensure timely and accurate preparation of PO’s for new contractors and for contract extensions 
•           Responsible for Purchase Order (PO) process for designated UK contractor population. Working with and supporting hiring managers as necessary. Also responsible for Purchase Requisition (PR) preparation for UK HR contracts/services using SAP
•           Time and Attendance administration including time writing set-up in SAP for eligible employees and contractors.  Management of employee leave balances within SAP including year-end reconciliation process 

Required Competences/ Qualifications / Experience / Profile
•           Previous relevant HR experience gained in a fast-paced working environment
•           Working understanding of people management principles, practices and procedures including a good grasp of UK employment legislation
•           CIPD certification (or working towards) would also be beneficial
•           Degree qualification in a relevant discipline would be beneficial but not essential 
•           Highly computer literate – previous experience with SAP, SuccessFactors (or other similar HRIS tool) and MS Office suite is essential
•           Self-starter with excellent organisational and time management skills
•           Meticulous attention to detail
•           Strong communication skills – both written and verbal
•           Solution oriented and customer service minded
•           Collaborates and shares knowledge freely, is a 'team player'
•           Continuous improvement mindset, strong analytical skills and a drive for accuracy and rigour
•           Resilient and able to manage peaks of workload effectively
•           Works well under pressure
•           Eager to develop both personally and professionally
•           Understanding of global mobility and associated processes/requirements would be advantageous

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Infrastructure, Life Sciences, Mining, Automotive and Chemicals sectors worldwide.With more than 100 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.

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