• competitive
  • Philippines Muntinlupa City
  • Permanent
  • Oil & Gas

  • Supports Anti-Bribery and Compliance by registration of any gifts and hospitality and approvals (memorandum).
  • Assists in budget preparation and review, and implementation of Continuous Improvement (CI) projects.
  • Prepares applications for renewal of company business permits, professional tax for lawyers, and notarial commissions.
  • Administrator and/or “super user” of the following customized applications: Permits Tracking System (PTS), Legal Document Management System (LDMS), and Client's Online Legislation Library.
  • As Health, Safety, Security, Environment (HSSE) focal point, records in the company’s emergency response roster (Incident Management Team).
  • Maintains the legal library, filing systems, notaries and other registers (hard copy and electronic).
  • Records Focal Point and SAP Focal Point.
  • Reviews and monitor invoices from external law firms and other vendors.
  • Ensures timely payment, correct allocation, and reporting of costs.
  • Organizes case or project files.
  • Manages the team calendar; arrange travel, meetings and events; finalize execution copies of documents and arrange transmittal; prepare reports; screen calls and visitors.
  • Assists lawyers in scheduling mandatory continuing legal education (MCLE).
  • Provides corporate secretarial support.


  • College Graduate, preferred courses are BS Legal Management and Library Science

  • At least three (3) years’ work experience with a law firm/legal industry/legal department or with exposure in drafting various corporate legal documents.
Competencies Required

  • Proficient in the use of SharePoint, Adobe, and Microsoft (MS) software (i.e. Windows, Word, Excel, PowerPoint, MS Teams and Outlook) and databases to manage voluminous data
  • Able to sort, index, categorize, order, manipulate and organize information/data/documents
  • With experience in records keeping and retrieval
  • Preferably with experience with SAP and processing of invoices
  • Able to communicate effectively (both oral and written) and foster good relationships with key stakeholders (both internal and external)
  • With a keen eye for details, flexibility and qualities of a team player
  • With time management skills and ability to organize multiple tasks and work under pressure
  • Able to write /draft letters, reports, memos, and other related documents
  • With experience in handling various corporate documents and applications filed with the SEC

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.

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