Procurement Officer

Our client a Global Oil and Gas organization in Perth CBD are currently seeking a Procurement Officer to join them for a 12-month contract.

Duties and Responsibilities include, but are not limited to:

• Liaise between project package engineer and suppliers to enable purchasing and expediting activities to support the project or department.
• Issue pre-qualifications if a proposed vendor is not pre-qualified in EPC-B or TPO’s Vendor Database.
• Assemble proposed bid lists, by selecting Vendors from current Vendor Database and EPC-B to; include recommended Vendors from clients Approved Vendors List (AVL) and International Master Agreement (IMA) Vendor List.
• Ensure that highest standard of quality vendors is identified to become final bidders for the package.
• Create the ITB package in accordance with the relevant procedure using project approved templates and in EPC-B where appropriate, to include all commercial and technical documents.
• Receive and distribute package quotations. Conduct full review of both commercial and technical clarifications with Vendors. Achieve a clear technically compliant and commercially attractive proposal for award.
• Perform Commercial bid evaluations
• Initiate pre-award meeting with short listed vendors.
• Raise and or coordinate the approval of  any Approval to Commit (ATC), Purchase Order Requisitions (POR) and create approved Purchase Orders (P.O).
• Award TAP format Purchase Orders
• Liaise directly with suppliers to track materials deliveries and availability and ensure meeting of dates for such
• Update Project Procurement Plan and/or EPC-B/Marian.
• Manage any changes to the Purchase Order from award till Purchase Order close out.
• At Purchase Order close out complete vendor performance evaluation form for EPC-B.
• Maintain Project Procurement files to ensure that all documents that are agreed for handover to the client are saved.
• Highlight any failures to comply by the Vendor with the P.O. to the Project Procurement Manager (PPM) and Procurement Lead.
• Consistent compliance with all company policies and procedures.
• Continual input and update of materials, tools and equipment expediting information into the SPMat materials coordination tool
• Arrange with vendors and/or assist internal customers with transportation and import/export formalities.
• Expedite orders, report the vendor performance, and verify claims for progress payments.
• Ensure below standard goods and/or processes are subject to corrective action
• Reconcile delivery queries and invoice discrepancies
• Perform invoice receipting within ERP system

Key Skills and Experience Required:

• Looking for 3-6 years experience, someone who can hit the ground running.
• Experience with buying activities, raising ITB, Commercial Evaluations, Purchase Order formation.
• Invoice and receipting also required.
• Some knowledge of terms and conditions is advantageous.
• Experience in oracle and SAP would also be preferred. 

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.