Test Scheduling & Invoicing Coordinator

  • Competitive
  • United States California Richmond
  • Contract
  • Oil & Gas
Contract – 1 year
Location: Wilmington, CA
Pay - Based on Experience
Hours – 40/week
Benifits - Yes 

Position requires an individual who is flexible, organized, and a team player. Must possess great communication and customer service skills. Must be able to perform under pressure of time constraints, interface with global locations including Europe, Japan, Philippines China and Singapore. Must be able to multitask. This position is on a 9/80 work schedule.

Responsibilities for this position may include but are not limited to:
• Scheduling laboratory tests, as support function to Senior Test Scheduler.
• Monitors and resolves invoicing issues with internal support services team.
• Closely Liaisons with in house customers, external stakeholders and partners.
• Receives and handles stakeholders inquires and problem resolution.
• Coordinates with Transportation Specialist in securing optimal number of transports.
• Runs support reports, analyze data and establish Power BI dashboards.

Required Qualifications:
• Strong analytical skills, with proven record of innovative problem solving
• High degree of digital proficiency
• Ability to quickly learn new software, upgrades and procedures
• Ability to initiate process improvements.
• Effective Leadership skills
• Effective and professional communications
• Effective interpersonal, customer service and teamwork skills dealing with internal and external customers
• Ability to coordinate multiple tasks with a high degree of accuracy and attention to detail
• Self stater
• Demonstrates a reliable work history.
• Must have the ability to work a rotating schedule that often includes 9/80 coverage for other team members, vacation and holidays and PM shift as needed.

Preferred Qualifications:
• 1+ years of administrative and customer/stakeholder management experience.
• Knowledgeable Invoice and problem resolution management
• Logistics, Supply or QA/QC experience.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Infrastructure, Life Sciences, Mining, Automotive and Chemicals sectors worldwide.With more than 100 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.

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