Administrative Assistant

We are working with our major Oil and Gas client, recruiting for an Administrative Assistant to join them on an initial 6-month contract with the possibility of extension.  This role has the potential to occasionally go to site.

General duties:

• Jointly accountable for management of a shared mailbox; handling stakeholder inquiries and collaborating with your colleagues to deliver a high-quality service.
• Meeting and Event Management for internal and external stakeholders Including but not limited to large group meetings, peer reviews, town halls, team building events, sundowners, VIP events, community engagements.
• Procurement of office materials and ergonomic equipment, personal protective equipment, Merchandise, Catering.
• Co-ordinate onboarding / offboarding including internal moves
• Digital Support for Microsoft suite
• Location based building support including but not limited to digital signboards, desk allocations
• Document approvals: Coordinate the flow of all documents for approval / signature, including meeting notes & briefing materials, Director Execution Process.
• Assist team members with travel to site
• Domestic & International travel – assist with complex travel itineraries.
• Support ABU Recognition and Award programs
• Document scanning and management as required by department
• Green form payments and credit card payments of training courses, external venues, adhoc requirements
• Allocation of accommodation for site-based personnel
• IVMS driver keys

Experience Required:

• High attention to detail and confidentiality required due to the sensitive nature of documentation and information that is managed by the Department.
• Excellent written and verbal communication skills as this position will interface with various internal and external stakeholders.
• Able to work autonomously or in a team environment and support the additional team members.
• Adaptable and flexible to last minute changes, requests as well as identifying process improvements for implementation across the Admin Team.
• Proficient in Microsoft Office suite.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.