Contract Administration & Cost Support Officer

A large, well‑established organisation in the industrial/processing sector is seeking an experienced d and detail‑focused Contract Administration & Cost Support Officer to join its major capital project team. This is a client‑side role supporting contract execution, cost controls, documentation, and project administration for a significant expansion program.

You will work closely with the Contracts Lead and broader project stakeholders to ensure the smooth management of commercial activities, data accuracy, and compliance with project governance. 

Benefits

1. Hourly rate + super 
2. 6-month contract with potential for extension based on project needs
3. Join a major capital project with strong exposure to client‑side delivery and commercial functions
4. Southern suburbs location 
5. Collaborative and inclusive team environment

Key Responsibilities

• Maintain and update cost tracking spreadsheets, budgets, and financial data.
• Work with large datasets to support reporting, forecasting, and project analysis.
• Process and reconcile timesheets for project personnel and contractors.
• Assist with invoice verification, cost coding, and document control related to project expenditure.

• Prepare, issue, and track Site Instructions (SIs) and maintain associated registers.
• Manage filing systems, administrative logs, and document control processes.
• Coordinate communications and follow-up actions with internal and external stakeholders.
• Support compliance with governance, quality procedures, and project reporting requirements.

• Record clear, concise, and actionable meeting minutes.
• Track actions, owners, and deadlines to ensure timely completion.
• Prepare correspondence, reports, and project documentation to a professional standard.

About You

• Excel proficiency is essential.
• Highly organised with excellent attention to detail.
• Experienced in contract administration, cost support, or project administration within an industrial, engineering, resources, or construction environment.
• Comfortable managing large datasets and working with spreadsheets.
• Qualifications in business, finance, procurement, commercial management, or a related field (preferred).

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.