Contract Management Analyst

Contract Management Analyst

The Contract Management Analyst is part of the Contract Management team, and plays a critical role in ensuring accurate invoice processing and robust contract oversight.  This position is responsible for validating supplier invoice data, preparing invoice bases, and monitoring compliance with contractual terms for suppliers. 
 

• Full time role (or close to it)
• 12 month contract
• Option for flexible working hours or location (would need to come to Odense sometimes to learn/connect, but could mostly be done virtually)
• Danish speaking is essential – reading approving contracts & invoices in Danish

Information:
The Contract Management team ensures the integrity and compliance of feedstock agreements that are essential to our operations. We provide governance and oversight across key areas:  
 

• Invoice Approval & Payment  
  Verification and validation of invoices to ensure accuracy and alignment with contractual terms, enabling timely and accurate payment for received feedstocks. Volume: ~600 invoices approved per month, representing an average value of 45,000,000 DKK.
• Contract Monitoring  
  Continuous tracking of volumes, prices, quality, and obligations to maintain contractual performance and mitigate risks.   
  Scope: Managing approximately 200 industrial feedstock contracts.
• Sustainability Certificate Assurance  
  Rigorous checks on sustainability certificates and confirmation of compliance with contractual requirements, including adherence to REDcert standards, to uphold quality, traceability, and sustainability commitments.  
  Certification: Around 20 contracts certified under recognized sustainability schemes.  

 
Scope of Role 

• Responsible for accuracy checking and approval of approximately 600 industrial feedstock invoices per month, totaling an average value of 45,000,000 DKK monthly. 
• Oversees contracts and invoicing processes for crop suppliers, ensuring alignment with contractual terms and internal compliance standards. 

Key Responsibilities 
Invoice Validation & Processing 
·         Review and verify supplier invoice data for accuracy, completeness, and compliance with contractual terms  
·         Validate critical data points such as VAT number, quantities delivered, pricing structures, quality parameters, delivery dates, and applicable discounts or penalties 
·         Purchase Order matching 
·         Prepare invoice bases for all suppliers in accordance with contractual agreements, pricing formulas, and internal financial guidelines. 
·         Support timely and accurate payment execution to maintain supplier relationships and avoid penalties. 
Contract Oversight 
·         Track and monitor contract milestones, expirations, volume commitments, and performance obligations on suppliers 
·         Collaborate with procurement and finance teams to resolve discrepancies and maintain contractual integrity. 
Documentation & Reporting 
·         Maintain organized and auditable records of contracts, invoice documentation, and compliance checks. 
 
Skills & Competencies 

• Strong analytical skills with attention to detail in high-volume financial environments. 
• Ability to interpret and apply simple pricing mechanisms. 
• Proficiency in ERP systems and invoice management tools. 

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.