Administrative Assistant: II

Administrative Assistant II

Location: Beaumont, TX
Duration: 1 Year Contract
Schedule: Monday-Friday, 40 hours per week
Rate: $25

Position Summary We are seeking a highly organized and customer-focused Administrative Assistant to provide administrative and clerical support in a fast-paced operational environment. This role serves as a key point of contact for employees, visitors, contractors, and vendors while ensuring efficient day-to-day office operations. The successful candidate will be detail-oriented, professional, adaptable, and capable of managing multiple priorities while maintaining confidentiality.

Key Responsibilities Reception & Visitor Management

• Answer and direct incoming phone calls professionally.
• Greet visitors, contractors, and vendors while following site access procedures.
• Coordinate visitor access and notify employees of arrivals.
• Maintain a professional reception area and common spaces.

Meeting & Event Coordination

• Schedule meetings, conference rooms, and office resources.
• Maintain conference room calendars.
• Coordinate meeting logistics, including room setup, audiovisual equipment, and catering.
• Arrange meals and refreshments for meetings and events.
• Assist with event setup, cleanup, and employee engagement activities.

Administrative Support

• Provide administrative assistance to management and site personnel.
• Prepare, edit, format, and distribute business correspondence, reports, presentations, and other documentation.
• Assist with document management, copying, and filing.
• Support special projects and administrative assignments as needed.

Office Operations

• Order and maintain office and breakroom supplies.
• Monitor inventory levels and coordinate replenishment.
• Manage incoming and outgoing mail, shipments, and deliveries.
• Serve as a liaison with vendors and service providers.
• Assist with office organization and workspace coordination.
• Prepare and process expense reports while maintaining accurate documentation.

Communication & Coordination

• Support both office and field personnel with administrative needs.
• Respond to requests in a timely and customer-focused manner.
• Coordinate building-related activities with internal departments.
• Foster positive working relationships across multiple teams.

Confidentiality & Compliance

• Handle confidential and sensitive information with discretion.
• Adhere to company policies, procedures, and compliance requirements.
• Protect business and personnel information.

Required Qualifications

• High school diploma or GED.
• Experience in administrative, clerical, receptionist, or office support roles.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Strong data entry skills with a high level of accuracy.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Ability to maintain professionalism and confidentiality.

Preferred Qualifications

• Experience supporting industrial, construction, manufacturing, operations, or similar environments.
• Experience with purchasing, expense reporting, or administrative ticketing systems.
• Experience using SAP or similar ERP systems.
• Experience coordinating meetings, events, or visitor management processes.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.