JS.FIN.002 Administrative Assistant

JS.FIN.002 Administrative Assistant

Position Title: JS.FIN.002 Administrative Assistant
Grade: NJS 06

The National Judicial Staff Services (NJSS) has initiated a major organisational restructure to strengthen its workforce and enhance the delivery of efficient, effective, and quality support services to the Judiciary and courts throughout Papua New Guinea. We invite suitably qualified, experienced, and motivated Papua New Guineans to apply for the position of Administrative Assistant within the Director’s Office unit based in Waigani.

Role Overview:

Provide high level secretarial and administrative support to Director Finance and the division through conducting and organising administrative duties and activities including receiving and handling of information. The position aims to ensure the smooth and efficient operation of the department while supporting its leadership.

Key Responsibilities

• Manage the Director's calendar, including scheduling appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents for the Director.
• File and retrieve documents and reference materials for the Director and the department.
• Conduct research, collect and analyse data to prepare reports and documents.
• Manage and maintain the Director’s office systems, including data management and filing.
• Arrange and coordinate meetings and events, prepare agendas, take minutes, and ensure appropriate follow-up.
• Coordinate project-based work on behalf of the Director, ensuring project milestones are met.
• Liaise with internal staff at all levels and with external clients and suppliers.
• Monitor, respond to, and distribute incoming communications to the Director as appropriate.
• Handle confidential and sensitive information with the appropriate discretion
• All other duties as directed by authority in relation to and as applicable to the position.

Required Qualifications and Experience

• Diploma in Secretarial, Administration or Business Studies.
• Three (3) years of Secretarial or Administration experience in public or private sector.
• Helpdesk planning and scheduling experience in Finance or Accounts Management.
• Administration and Office Management.
• Records and Filing (database) Management.
• Workplace Health & Safety.
• MS Office (MS Word, MS Excel, MS Outlook and MS PowerPoint.) Office Equipment and Machines (Printers/Scanners, Fax Machines, Binding Machines).
• Excellent Time Management skills and ability to prioritize work.
• Attention to detail and Problem-solving skills.
• Excellent written and verbal communication skills.
• Strong Organization skills and Ability to Multi-task.
• Teamwork and Flexibility.
• Time Management and Organizational.
• Customer focus and Prioritizing.
• Proactiveness and creativity.
• Interpersonal Skills and Negotiation Skills.

Preferred

• Advanced Diploma in Business or Office Management.
• Three (3) years or more experience in Secretarial or Administration experience in public or private sector.

This Administrative Assistant role requires sound judgement, adaptability, and a consistent commitment to professional service. The successful applicant will be expected to meet the role's operational demands, including absence of electronic system to better execute and manage administrative responsibilities.

Please Note: Applications must be submitted in Word format. Kindly reference the job ID JS.FIN.002 and include your staff ID in your application.

Seize this opportunity to contribute to justice delivery in Papua New Guinea by applying today. Let your skills drive excellence at NJSS.


With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.