JS.IFA.003 Administrative Officer

JS.IFA.003 Administrative Officer

Position Title: JS.IFA.003 Administrative Officer
Grade: NJS 09

The National Judicial Staff Services (NJSS) has initiated a major organisational restructure to strengthen its workforce and enhance the delivery of efficient, effective, and quality support services to the Judiciary and courts throughout Papua New Guinea. We invite suitably qualified, experienced, and motivated Papua New Guineans to apply for the position of Administrative Officer within the Infrastructure & Projects unit based in Waigani.

Role Overview:

The Administrative Officer supports the Director Projects & Infrastructure in managing the financial and administrative tasks associated with infrastructure projects. This role is essential in ensuring financial records are accurate, budgets are monitored, and administrative tasks are efficiently managed to support project success.

Key Responsibilities

• Assist in the preparation and revision of project budgets and financial forecasts.
• Support the Projects Accountant in financial analysis and reporting activities.
• Maintain organized financial documentation and records for easy access and audit readiness.
• Coordinate administrative tasks, including meeting scheduling, document preparation, and correspondence management.
• Support the procurement process by preparing invoices, tracking deliveries, and managing supplier payments.
• Assist with contract administration, ensuring contracts are up to date and comply with financial policies.
• Facilitate effective internal communication within the finance team and across project teams.
• Contribute to financial audits by providing necessary documentation and assistance.
• Develop and maintain databases and systems for financial management and reporting.
• Perform additional tasks as required to support the Director and division’s objectives.

Required Qualifications and Experience

• Diploma in Accounting, Finance and Management or a equivalent.
• 3 years of experience in Accounting, Finance and Management.
• Proficiency in financial software and Microsoft Office Suite, particularly Excel.
• Understanding of financial principles and accounting practices.
• Organizational skills and the ability to manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills.
• High level of attention to detail and accuracy.
• Proactive and able to work independently as well as part of a team.
• Problem-solving skills and the ability to think critically.
• Commitment to continuous learning and process improvement.
• Ability to work under pressure and meet tight deadlines.

Preferred

• Advanced Diploma in Accounting, Management and Finance, or a related field.
• 3 years or more, experience in Accounting or Finance.

This Administrative Officer role requires sound judgement, adaptability, and a consistent commitment to professional service. The successful applicant will be expected to meet the role's operational demands, including outdated policy document(s), operational (procedures) manual.

Please Note: Applications must be submitted in Word format. Kindly reference the job ID JS.IFA.003 and include your staff ID in your application.

Seize this opportunity to contribute to justice delivery in Papua New Guinea by applying today. Let your skills drive excellence at NJSS.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.