JS.LIB.004 Archives Officer-Supreme Court

JS.LIB.004 The Archives Officer – Supreme Court

Position Title: JS.LIB.004 The Archives Officer – Supreme Court
Grade: NJS 04

The National Judicial Staff Services (NJSS) has initiated a major organisational restructure to strengthen its workforce and enhance the delivery of efficient, effective, and quality support services to the Judiciary and courts throughout Papua New Guinea. We invite suitably qualified, experienced, and motivated Papua New Guineans to apply for the position of The Archives Officer – Supreme Court within the Library & Archives unit based in Waigani.

Role Overview:

The Archives Officer – Supreme Court supports the court by helping to manage, preserve, and make accessible its vast collection of legal records. This role is crucial in keeping the court's historical documents safe and ensuring they are available when needed, supporting the court’s aim to maintain transparent and efficient judicial processes.

Key Responsibilities

• 1. Catalogue and index incoming and existing court records, ensuring accurate record-keeping and easy retrieval.
• 2. Assist in the physical preservation of records, including handling, storage, and environmental monitoring.
• 3. Support digital preservation initiatives, including scanning, metadata entry, and quality control.
• 4. Facilitate controlled access to archives, adhering to security and privacy protocols.
• 5. Follow and contribute to the improvement of archival policies and procedures.
• 6. Conduct routine checks and updates of archival databases to ensure current information.
• 7. Assist in the response to internal and external requests for information, coordinating with senior officers as needed.
• 8. Participate in training sessions on archival best practices and new technologies.
• 9. Assist in the maintenance of digital archiving systems and liaising with IT for any technical issues.
• 10. Engage in the regular audit and inventory of archival materials to assess their condition and identify any necessary actions.

Required Qualifications and Experience

• Completion of Certificate courses in Library or records management, in any relevant discipline.
• 2 years of experience in archival or library setting.
• Understanding of archival cataloguing systems and preservation techniques.
• Basic knowledge of digital preservation standards and practices.
• Ability to use archival management software and databases effectively.
• Detail-oriented with a strong organizational capability.
• Excellent communication skills for effective interaction with a wide range of stakeholders.
• A proactive learning attitude and a firm commitment to maintaining archival integrity and accuracy.

Preferred

• Diploma in digital preservation, records management, or a closely related field.
• 2 years or more years in a similar role preferably with exposure to legal or governmental records.

This The Archives Officer – Supreme Court role requires sound judgement, adaptability, and a consistent commitment to professional service. The successful applicant will be expected to meet the role's operational demands, including staying abreast of evolving archival standards and technologies while ensuring the meticulous handling and accurate cataloguing of a vast and diverse collection of legal records.

Please Note: Applications must be submitted in Word format. Kindly reference the job ID JS.LIB.004 and include your staff ID in your application.

Seize this opportunity to contribute to justice delivery in Papua New Guinea by applying today. Let your skills drive excellence at NJSS.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.