JS.SCT.006 IECMS Team Leader

Position Title: JS.SCT.006 IECMS Team Leader Supreme Court
Grade: NJS 11

The National Judicial Staff Services (NJSS) has initiated a major organisational restructure to strengthen its workforce and enhance the delivery of efficient, effective, and quality support services to the Judiciary and courts throughout Papua New Guinea. We invite suitably qualified, experienced, and motivated Papua New Guineans to apply for the position of IECMS Team Leader Supreme Court within the Supreme Court unit based in Waigani.

Role Overview:
This position is responsible for effective and efficient management of the Supreme Court civil cases by ensuring that registry businesses are carried out in compliance with registry processes, procedures and practices. This includes ensuring that all civil cases are processed, managed, and tracked efficiently and effectively in compliance with Supreme Court Rules and relevant legislation. The role involves leading a team dedicated to the civil track, facilitating the timely and fair disposition of cases, and ensuring high levels of service to court users and the public.

Key Responsibilities

• The IECMS Team Leader is essential to the efficient functioning of the Civil court track. Below are the key duties and responsibilities associated with this role:
• Manage all the cases filed in his or her respective court track. This includes processing incoming cases, court documents, maintaining existing case records, scheduling hearings, and tracking case progress.
• Provide support to Assistant Registrar and Track Judge in the management and listing of the cases on daily basis.
• Ensuring that all incoming court documents are in compliance with Court Rules, and practice directions.
• Facilitate communication between the court, litigants, attorneys, and other stakeholders.
• Respond to inquiries from the public and provide information about court procedures and schedule hearings, trials, and other court proceedings.
• Oversee the proper retention and disposal of court records in accordance with established policies and legal guidelines.
• Prepare periodic reports on case statistics, workload, and performance metrics for management considerations.
• Be a custodian of the case management system (IECMS) by proactively reviewing them with the aim to improve existing processes.
• Assist the Assistant Registrar with the supervision of the staff by preparing annual strategic plans, work plans and budgets for the Registry.
• Contribute to the effectiveness of the Court Track Management by providing relevant, accurate and timely performance information to the immediate supervisors as required and contribute to management meetings in a positive, constructive manner.

Required Qualifications and Experience

• Diploma in Information Technology /Business Management.
• 3 years plus experience in the National and Supreme Court Registry as a civil officer.
• Sound knowledge of Court Registry operations, practices, procedures and protocols.
• Track record in administration and management of court files.
• The officer must possess a strong understanding of the legal system, including the structure, functions, and processes of the registry.
• This includes the ability to set strategic direction, make informed decisions, motivate staff, and drive organizational change.
• Effective communication and interpersonal skills are also important for collaborating with stakeholders, such as judges, court administrators, and other court users.

Preferred

• An advanced diploma in court administration would be advantageous but not essential.
• Must have a track record of successful management, including overseeing court track operations, planning, and resource allocation.

This IECMS Team Leader Supreme Court role requires sound judgement, adaptability, and a consistent commitment to professional service. The successful applicant will be expected to meet the role's operational demands, including high Caseload:.

Please Note: Applications must be submitted in Word format. Kindly reference the job ID JS.SCT.006 and include your staff ID in your application.

Seize this opportunity to contribute to justice delivery in Papua New Guinea by applying today. Let your skills drive excellence at NJSS.

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