Office Manager

THE ROLE
As Office Manager, you'll keep the office running smoothly as we scale, while playing a hands-on role across finance, HR, and project administration. You'll manage invoicing, banking and insurance-related administrative work, and financial reporting; support HR and onboarding; assist with project scheduling and dashboards. This role blends day-to-day office operations with real ownership over the administrative and financial processes that keep a fast-growing company running. KEY RESPONSIBILITIES

• Manage day-to-day operations, including facilities, supplies, and vendor relationships. 
• Serve as the first point of contact for the office, greeting visitors and coordinating communications. 
• Manage invoicing, expense tracking, and administrative support to finance operations. 
• Handle banking- and financing-related administrative responsibilities, including insurance documentation and travel requests. 
• Support financial modeling, cost tracking, and reporting to help inform business decisions. 

• Manage HR and onboarding responsibilities, including new-hire setup and employee record-keeping. 
• Support project scheduling and administrative project work across active engagements. 
• Manage and assist with project dashboards and reporting tools, such as Power BI.
• Develop, document, and maintain company operating procedures as the business scales, with a continuous-improvement mindset. 
• Coordinate domestic and international travel arrangements for staff and leadership. 
• Plan and coordinate company meetings, events, and leadership logistics. 
• Provide scheduling and administrative support to executive leadership. 
• Support other general office management and administrative duties typical of a growing EPCM/engineering firm.

REQUIRED QUALIFICATIONS

• 3+ years of office management, administrative, or operations experience; relevant work experience may be substituted for formal education on a year-for-year basis. 
• Excellent organizational, communication, and multitasking skills. 
• Proficiency with Microsoft 365 (Word, Excel, Teams). 
• Experience with invoicing, expense tracking, or general financial administration. 
• A high level of discretion and professionalism when handling confidential and financial information. 
• Willingness to relocate to the Greater Houston area.

PREFERRED QUALIFICATIONS & INDUSTRY EXPERIENCE
The following experience and certifications are valued but not required.

• Associate's or Bachelor's degree in Business Administration, Finance, or a related field, or equivalent professional experience. 
• Financial modeling or budgeting experience. 
• Experience with project scheduling tools such as Primavera P6 or Microsoft Project. 
• Experience with Power BI or other data visualization / dashboard software. 
• Experience with HR or payroll platforms such as Gusto, and expense or finance tools.
• Experience with time-tracking or project tools 
• Background in engineering, construction, energy, or professional-services environments. 

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.