Site Secretary

Site Secretary

We are looking for an organised and proactive Site Secretary to provide administrative, secretarial, and document control support to the site management team.

Key Responsibilities

• Manage day-to-day site administration and secretarial activities.
• Coordinate correspondence, filing systems, meeting minutes, and document distribution.
• Maintain and control project documentation, drawings, and technical records.
• Support personnel administration, including timekeeping, attendance records, and compliance documentation (Limosa, A1, VCA, medical certificates, etc.).
• Organise office supplies, PPE, IT equipment, accommodation, and visitor arrangements.
• Coordinate deliveries and maintain accurate site records.
• Support accounting processes and manage petty cash in line with company procedures.
• Provide administrative support to site management and project teams.

Requirements

• Previous experience in a Site Secretary, Project Administrator, or Document Controller role.
• Strong organisational and communication skills.
• Proficient in Microsoft Office.
• Ability to manage multiple tasks in a busy site environment.

Languages Fluent French and English are essential.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.