Administrative Assistant

Our client is looking for an experienced Administrative Assistant to join their team out of their facility in Augusta, GA! This individual will play a key role in facilitating the efficient functioning of the Operations department by performing a variety  of clerical and administrative tasks. Responsibilities include resolving administrative inquiries and questions, answering phones and emails, maintaining files in accordance with company retention policy, etc. This is a full-time, contract opportunity with a well known company within the energy sector offering competitive compensation, health benefits (medical, vision, dental), 401K, life insurance, and more! 


Essential Duties and Responsibilities:
 General Administrative Support

• Responds to and resolves administrative inquiries and questions.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries and presentations of data when needed.
• Answers and transfers phone calls, screening when necessary.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Maintains files according to the Nutrien’s records retention policy.
• Assists in onboarding newly hired administrative assistants and new employees within the operations group.
• Maintains furniture, office, and kitchenette supplies and coordinates maintenance and replacement.
• Coordinates the Operations department’s travel arrangements.
• Performs other duties as required.

Meetings, Scheduling, and Coordination

• Coordinates and schedules meetings and appointments for the department; prepares agendas, records, and distributes minutes.
• Provides additional administrative relief where needed.

Timekeeping and Financial Processing

• Processes Time, Attendance, and Overtime Data for the department.
• Processes department members' subscriptions, memberships, and educational assistance applications and payments.
• Manages recognition and retirement awards, including recommending in-house tokens, processing monetary awards, and purchasing retirement gifts per policy.

Shipping, Sales, and Documentation

• Liaises with international sales teams and other internal and external stakeholders to provide administrative support to the product handling and shipping function at the site.
• Follows up on approvals for all shipping documents.
• Ensures all documents are sent via respective courier as required.

Required Education and Experience:

• High School Diploma or GED
• Associate’s or bachelor’s degree in Business Administration will be preferred
• Minimum three (3) years’ experience in an administrative role
• Experience with ERP system will be an asset

Required KSAs:

• Knowledge (theoretical or practical understanding of a subject)

• • Basic knowledge of the ammonia & urea industry
  • Proficient understanding of clerical procedures and systems such as recordkeeping and filing
  • Proficient in the English language, including strong knowledge of vocabulary, spelling, grammar for effective written and verbal communication
  • Strong knowledge of administrative and office procedures, including word processing, file and record management

 

• Skills (proficiencies developed through training or experience)

• • Computer Literacy: proficient in Microsoft Office suite
  • Exceptional active listening skills, including attentively engaging in conversations and fully understanding key points.
  • Effectively manage personal time and coordinating schedules to optimize productivity.
  • Application of critical thinking and analytical reasoning to determine the most effective approach to problem-solving.
  • Assess the impact of new information and apply it effectively to both current and future problem-solving and decision-making.
  • Ensuring the proper acquisition and management of equipment, facilities, and materials required for efficient task completion. Project management skills

 

• Abilities (qualities of being able to do something)

• • Capable of listening to and understanding information and ideas presented through spoken words and sentences
  • Effectively communicate information and ideas verbally in a clear and understandable manner.
  • Reading and comprehending information and ideas presented in written form.
  • Application of general principles to specific problems to generate logical and effective solutions.
  • Proficiency in performing addition, subtraction, multiplication, and division accurately and efficiently
  • Ability to work with multiple teams with proven results
  • Ability to adapt and work in a fast paced, constantly changing environment  

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.