Cost Administrator
BH-338927
Posted: 07/07/2026
- Competitive
- India Bangalore
- Permanent
-
Oil & Gas
PURPOSE
The Cost Administrator – WIL is responsible for the day‑to‑day execution of cost administration and financial support activities for warehousing, inventory and logistics operations within the Global Solutions framework.
The role supports accurate, timely, and compliant processing of logistics‑related costs, invoices and financial data in accordance with approved processes, systems and decision boundaries. The position operates in a rule‑based, execution capacity, providing cost visibility and transactional accuracy while identifying and routing exceptions to Finance, Contract Owners or Global Excellence as required.
REPORTING
To: WIL Operations Lead / Global Solutions Lead
Reports: Nil.
RESPONSIBILITIES AND ACCOUNTABILITIES
· Execute day‑to‑day cost administration activities supporting the WIL function.
· Process and validate related invoices, charges and cost allocations in accordance with approved procedures and contractual terms.
· Ensure costs are coded accurately to the correct cost centers, work orders or activities within defined system rules.
· Support timely month‑end activities by ensuring transactional completeness and accuracy within agreed cut‑off periods.
· Apply approved financial controls, delegation limits and segregation of duties in the execution of cost administration activities.
· Verify supporting documentation for charges and escalate discrepancies, errors or non‑compliant items outside defined role authority.
· Maintain accurate records and audit trails to support internal and external audit requirements.
· Liaise with Warehousing, Inventory, Logistics, Procurement and Finance teams to resolve cost queries and support smooth processing outcomes.
· Engage with logistics service providers and transport contractors to clarify billing details and supporting documentation, within defined scope.
· Act as a point of contact for routine cost and invoice queries related to WIL activities.
· Maintain accurate and timely cost data within financial and operational systems.
· Support preparation of routine cost reports, reconciliations and summaries for operational and finance stakeholders.
· Identify data quality issues impacting cost accuracy and escalate systemic issues for resolution.
SKILLS & EXPERIENCE
Education & Qualifications
· Experience in cost administration, finance support or transactional accounting roles, preferably in logistics or operational environments.
· Working knowledge of financial systems (e.g. SAP) and cost coding structures.
· Strong attention to detail and data accuracy.
· Ability to operate within defined processes, controls and decision boundaries.
· Good stakeholder communication skills and ability to resolve routine queries.
· Understanding of warehousing, inventory or logistics cost drivers (desirable).
· Qualification in Finance, Accounting, Business Administration or equivalent experience (desirable).
KEY INTERACTIONS
· Internal:
· WIL Operations and Materials teams
· Finance and Cost Control
· Procurement and Contract Owners
· Global Solutions delivery teams
External:
· Warehousing and logistics service providers
· Transport contractors
· Vendors and business partners
Please share your resumes on sakshi.sawant@nesfircroft.com
With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
The Cost Administrator – WIL is responsible for the day‑to‑day execution of cost administration and financial support activities for warehousing, inventory and logistics operations within the Global Solutions framework.
The role supports accurate, timely, and compliant processing of logistics‑related costs, invoices and financial data in accordance with approved processes, systems and decision boundaries. The position operates in a rule‑based, execution capacity, providing cost visibility and transactional accuracy while identifying and routing exceptions to Finance, Contract Owners or Global Excellence as required.
REPORTING
To: WIL Operations Lead / Global Solutions Lead
Reports: Nil.
RESPONSIBILITIES AND ACCOUNTABILITIES
· Execute day‑to‑day cost administration activities supporting the WIL function.
· Process and validate related invoices, charges and cost allocations in accordance with approved procedures and contractual terms.
· Ensure costs are coded accurately to the correct cost centers, work orders or activities within defined system rules.
· Support timely month‑end activities by ensuring transactional completeness and accuracy within agreed cut‑off periods.
· Apply approved financial controls, delegation limits and segregation of duties in the execution of cost administration activities.
· Verify supporting documentation for charges and escalate discrepancies, errors or non‑compliant items outside defined role authority.
· Maintain accurate records and audit trails to support internal and external audit requirements.
· Liaise with Warehousing, Inventory, Logistics, Procurement and Finance teams to resolve cost queries and support smooth processing outcomes.
· Engage with logistics service providers and transport contractors to clarify billing details and supporting documentation, within defined scope.
· Act as a point of contact for routine cost and invoice queries related to WIL activities.
· Maintain accurate and timely cost data within financial and operational systems.
· Support preparation of routine cost reports, reconciliations and summaries for operational and finance stakeholders.
· Identify data quality issues impacting cost accuracy and escalate systemic issues for resolution.
SKILLS & EXPERIENCE
Education & Qualifications
- No formal qualification is required.
· Experience in cost administration, finance support or transactional accounting roles, preferably in logistics or operational environments.
· Working knowledge of financial systems (e.g. SAP) and cost coding structures.
· Strong attention to detail and data accuracy.
· Ability to operate within defined processes, controls and decision boundaries.
· Good stakeholder communication skills and ability to resolve routine queries.
· Understanding of warehousing, inventory or logistics cost drivers (desirable).
· Qualification in Finance, Accounting, Business Administration or equivalent experience (desirable).
KEY INTERACTIONS
· Internal:
· WIL Operations and Materials teams
· Finance and Cost Control
· Procurement and Contract Owners
· Global Solutions delivery teams
External:
· Warehousing and logistics service providers
· Transport contractors
· Vendors and business partners
Please share your resumes on sakshi.sawant@nesfircroft.com
With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.