Document Control Administrator III

Job Title: Document Control Administrator III
Location: Borger, TX
Duration: 12 months, with potential extension
Work Schedule: Monday–Friday, 40 hours per week (flexible start between 6:30 AM – 8:30 AM)
Overtime: Occasional, minimal
Rate: $24-$29 per hour

Position Summary
We are seeking an experienced Document Control Administrator III to support a refinery-based Health, Safety, and Environmental (HSE) / Process Safety Management (PSM) team. This role is critical to ensuring regulatory compliance, document accuracy, and effective document lifecycle management throughout project execution phases. The ideal candidate is highly detail-oriented, organized, proactive, and comfortable working in a regulated industrial environment.

Key Responsibilities

• Support engineering and capital projects through design, construction, and final handover phases
• Monitor and coordinate contractor document control activities to ensure compliance with project requirements
• Track, manage, and maintain project and compliance documentation within electronic document management systems
• Ensure timely document reviews, approvals, organization, and final turnover of deliverables
• Maintain compliance of contractor document management systems
• Provide secure and controlled access to documents while maintaining accurate records
• Manage document quality checks, review cycles, revision control, and procedural compliance
• Prepare document tracking logs, status reports, and metrics as required
• Train personnel and contractors on document control processes, standards, and requirements
• Support audits, compliance reviews, and continuous improvement initiatives related to document management

Required Qualifications

• High School Diploma or GED
• Minimum 5 years of experience in records management, document control, or document administration
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Experience using electronic document management systems (EDMS)
• Strong organizational skills with high attention to detail
• Effective written and verbal communication skills
• Ability to manage multiple priorities in a regulated, deadline-driven environment

Preferred Qualifications

• Experience in refining, chemical, oil & gas, or industrial environments
• Bachelor’s degree (Engineering or related field preferred)
• Familiarity with SAP and structured document control systems
• Working knowledge of Process Safety Management (PSM) documentation
• Exposure to PHAs, MOCs, and Process Safety Information (PSI)
• Prior experience supporting audits, regulatory compliance, or HSE/PSM teams

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.