Lead – Facilities Management (Hard Services)

Lead – Facilities Management  

QATAR //  

Temporary Contract  

6 months, extendable  

WWW.NESGT.COM  

Job Title: Lead – Facilities Management  

Job Details  

Position Title: Lead – Facilities Management Reports To: Head – Technical Facilities Division: Facilities Management Department: Operations and Services  

Job Purpose  

The Facilities Management Lead supports the delivery of reliable, compliant, and cost-effective facilities and services across one or multiple sites in Qatar  

Reporting to the Head of Technical Facilities, the role coordinates daily maintenance operations, work orders, vendor and subcontractor activities, procurement support, and client reporting  

Key Accountabilities  

• Manage and track work orders, ensuring proper prioritization, assignment, follow-up, and  

closure, with clear updates to requestors and stakeholders  

• Coordinate day-to-day building maintenance activities, including HVAC, electrical,  

plumbing, fire/life safety, pumps, generators, and UPS where applicable, to ensure  

continuity of operations and adherence to site procedures  

• Plan, schedule, and monitor preventive maintenance. Maintain service reports, checklists,  

and asset history records for audit readiness  

• Coordinate external vendors and subcontractors, including scope clarification, site access,  

permits-to-work where required, supervision, and verification of completed works,  

including punch-list closeout  

• Support procurement by raising service and material requests, collecting and tabulating  

quotations, coordinating technical clarifications, and following purchase order and  

approval workflows  

• Assist with contract administration, planned maintenance completion, and service  

deliverables. Support the preparation of variations, renewal inputs, and supporting  

evidence  

• Conduct routine site inspections and condition assessments. Issue corrective actions,  

track risks and recurring issues, and verify closeout  

• Maintain QA/QC and technical documentation, including method statements, inspection  

checklists, test results, as-built records, and O&M manuals where applicable, to support  

quality benchmarks and handover  

• Support QHSE and IMS requirements by coordinating toolbox talks, ensuring permit-towork compliance, supporting incident and near-miss reporting, and maintaining required  

safety records and training logs  

• Support mobilization, demobilization, and moves, adds, and changes, including site  

readiness, service activation, inventory checks, access coordination, and closeout  

documentation  

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• Track invoices, delivery notes, and service completion certificates. Support cost control by  

monitoring consumption and spend against budget and highlighting variances to the  

Operations Manager  

• Prepare periodic client and internal reports, including work-order metrics, KPI dashboards,  

vendor performance, issues logs, and preventive-maintenance compliance. Support  

meeting minutes and action tracking as required  

Communications and Working Relationships  

Internal  

• Head of Technical Facility  

• Director of Operations and Services  

• Function heads across the organization  

• Relevant committees  

External  

• Client representatives and site supervisors/technicians  

• MEP subcontractors, suppliers, and consultants, as applicable  

• Security, IT, and QHSE/EH&S  

Context, Work Environment and Decision-Making Authority  

• The role is primarily site-based, supporting facilities and service-delivery activities across  

assigned locations and liaising with internal and external stakeholders as required  

• Work is carried out in a mixed environment, including office and operational areas, with  

routine adherence to site-access controls, safety requirements, and company procedures  

• Uses judgement to coordinate day-to-day priorities, support issue resolution, and maintain  

accurate records and updates within agreed processes and service expectations  

• Escalates non-routine matters and decisions with material safety, operational, contractual,  

or financial impact to the appropriate manager for direction or approval  

Qualifications, Experience and Skills  

Minimum Qualifications  

• Bachelor’s degree in Facilities Management, Engineering — Electrical or Mechanical —  

Building Services, or a related field  

• NEBOSH certification and IOSH certification  

• Facilities or maintenance certifications, such as IFMA FMP/CFM or BOMI, and/or safety  

training, such as OSHA 10/30, as applicable  

• Good working knowledge of building services and maintenance systems, including HVAC,  

electrical, plumbing, and fire/life safety systems  

• Ability to interpret technical drawings, floor plans, maintenance procedures, and HSE  

documentation  

• Knowledge of QHSE requirements, including permit-to-work systems, risk assessments,  

and site-safety practices  

• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook  

• Strong communication, customer-service, and coordination skills  

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• Knowledge of sustainability practices, energy management, and waste-management  

initiatives  

• Familiarity with local authority and regulatory requirements in Qatar  

Minimum Experience  

• Minimum of 10 years’ experience in facilities operations, facilities coordination, MEP  

maintenance administration, property management, or a related field.  

• Experience using Computerized Maintenance Management Systems, or CMMS, or workorder management systems  

• Experience maintaining service records, maintenance documentation, and operational  

reports  

• Experience coordinating with technicians, contractors, vendors, and clients to ensure  

effective service delivery  

• Experience preparing reports, trackers, and KPI summaries  

• Experience supporting multi-site Facilities Management operations  

• Experience in MEP projects, fit-out works, EPC projects, refurbishment activities, or  

building handovers  

• Experience in procurement coordination, vendor management, invoice verification, and  

budget tracking  

• Experience maintaining QA/QC documentation, inspection records, asset registers, asbuilt drawings, and O&M manuals  

• Experience maintaining audit-ready records and supporting compliance inspections  

Required Competencies  

Functional Competencies  

• Organizational skills: Ability to prioritize competing requests and follow through to closure  

• Problem solving: Troubleshoot issues, gather facts, and coordinate appropriate resources  

• Vendor management: Communicate expectations, verify completion, and maintain  

documentation  

• Attention to detail: Accurate recordkeeping, safety checklists, and compliance  

documentation  

• Collaboration: Work effectively with occupants, IT, security, EH&S, and external partners  

Behavioural Competencies  

• High level of professionalism and integrity  

• Ability to work as a proactive and effective team player  

• Strong critical-thinking, practicality, and effectiveness skills  

• Highly flexible, able to deal with uncertainty and deliver under pressure

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.