NWS Offshore Services Coordinator

We are working with Woodside Energy, looking for an Offshore Services Coordinator to join them on an initial 12-month contract.  The position exists to provide people coordination support (travel, administration, service) to: NWS Offshore Asset Leadership Team and North Rankin (NRC) & ANG asset teams as and when required. This position plays a key role in ensuring the department works together to meet business requirements.
Duties and Responsibilities:

• Responsible for timely processing invoices as per the Woodside standard.  
• PR/PO creation (annual PO’s & adhoc), service entries etc  
• S4Hana – Work pack uploads / onsite support as required  
• S4Hana – General admin support for data entry  
• Simple Start – Onboarding new starters / maintaining current service providers  
• Payment for mandatory training, accommodation, purchasing etc  

Travel and Logistics Management  

• Coordinate travel bookings & amendments  
• Provide ongoing training and mentor vendors in relation to onboarding and compliance with all Woodside systems for offshore  

Management Assistance 

• High level administrative & secretarial support to Asset Leadership Team 
• Calendar management for Asset Manager (if/as required) & maintaining asset calendar/meeting series out of NWSGasAdmin inbox  
• Support seamless interfaces with NWS base business 
• Manage team events / workshops / catering as required   
• Organise and manage recognition rewards for NWS Offshore

Skills and Experience:

• Ability to perform role unsupervised  
• High level organization and communication skills   
• Previous experience coordinating/booking high volumes of travel/staff mobilisation (minimum of 5Y working experience is preferred)  
• Previous administration or travel coordinator experience on an operational site (preferably energy or resource sector)  
• Capability to travel to offshore assets and complete offshore training requirements if required (MSIC, BOSIET etc)  
• Ability to engage with and manage stakeholders, internally and externally   
• Intermediate S4Hana access and training  
• VPOB and Woodchip access and training  
• P6 access and training  
• Advanced skill level in Microsoft Office 365 systems 
• Exposure to PowerBI, Sharepoint or document management systems  

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.