Project Administration Assistant

Inpex Australia are currently seeking a Project Administration Assistant for a 12-month contract with potential to extend.

Position Primary Objective:

• To provide wide range of assistance and administrative support for the Development Project Control team(s)
• Liaise closely and share knowledge with other project admins to ensure consistency in processes and procedures.
• Provide support and cover as required for other Development Project teams.  

Duties & Responsibilities:

• Conduct all activities in a safe and efficient manner in accordance with the Company’s policies and procedures.  Ensuring the welfare of personnel and the protection of assets and the environment at all times.
• Manage project correspondence process by using CDS (internal and external)
• Maintain desk plan / office plan / list of Company personnel / organization charts in SAP.
• Facilitate access to CDS and maintain the list of external users of CDS.*
• Coordinate and accomplish sign off of key documentation for both Company and Contractor.
• Provide support for document management process.
• Manage data and document filing.
• Provide necessary support to project controls
• Provide guidance on all aspects of the Travel process
• Coordinating flights, accommodation and mobilisation of all direct and indirect employees to client sites.
• Coordinate personnel via company databases.
• Support expense claim process.
• Provide support for a necessary working visa for team member.
• Manage reception services / IT services / mail and distribution services / admin services / facilities services / First Aids equipment with Contractor’s admin team
• Maintain annual leave tracker
• Office management includes carpark access, stationery ordering, sundries and consumables .
• Manage Contractor provided access cards.
• Provide necessary admin supports for secondees from external parties such as engineering service contractor and maintenance services contractor.
• New starters onboarding and arrangements (checklist completion and filing)
• Guest and visitor arrangements
• Offboarding of leavers (separation checklist preparation and filing)
• Providing access to Contractor for External CDS access
• PPE ordering and distribution
• Provide guidance for training requests
• Manage IT assets belonging to Development Projects division
• Distribute general info emails/notifications to Development team
• Team building arrangements
• Require communication skills and collaborative attitude with other team members.
• Work collaboratively within Company organization to achieve alignment on strategies and documentation required to achieve the project objectives.
• Develop and sustain a professional working relationship with stakeholders.

Qualifications & Experience:

• Excellent communication skills
• A proactive self-starter with the ability to work independently
• Ability to prioritise tasks and work under pressure
• Strong collaboration with other team members
• Ability to work with different disciplines and cultures
• Maintain positive vendor relationships

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.