Security Administrator

A. Purpose of the job: describe in 1 phrase what contribution the job is expected to make to the organization’s objectives
The purpose of the role is to assist the daily administrative aspects of the security organization and backup for the Security operational Supervisor.

 B. Environment/Context: describe the most important internal and external factors influencing the job
External factor:

• Ensure daily administrative operation of the security department: planning, Tenforce data, ACS data, …
• Manage the content of the Contractor Portal and Pre-Announcement Portal: review social documents such as Dimona, Limosa and/or A1 and VCA training documents
• Provide support to apply security procedures
• Participate in training for security guards and contractor key users and staff coordinators

Internal factor:

• Collaborate in close communication with Lead Security/ISPS Engineer and Security Operational Supervisor
• Apply the security principles defined by the Lead Security/ISPS Engineer and Security Operational Supervisor
• Participate in security exercises and improvement actions

  C. Accountabilities of the job: describe the main results expected from the job  

• Main responsibilities of the role include:
  • Administrative and partly operational role related to security aspects to apply a clear and concise set of procedures and data management to meet client, National and International standards.
  • Support the Lead Security/ISPS Engineer and Security Operational Supervisor in the performance of his/her duties towards the legal aspects of ISPS, e.g. reporting, incident investigation, training and exercises, …
  • Work closely with the security guards.
  • Provide input into the preparation and review of security procedures.
  • Ensuring all activities are carried out in accordance with the client Code of Conduct and wider Safety and Security standards.
  • Apply organizational requirements for security aspects.

  D. Dimensions: Describe the most representative figures of the job (for example: number of staff, budget your responsible for, number of projects,…)   Facts Number or amount in € Value of assets 3 b€ Project Staff, contractors HSSE team / 3000+ Contractors Budget controlled TBC Manufacturing site ECR 1,25 mt/a in Antwerp Area Contracts (indirect) Contracts involving security issues
Supervision of staff: Give the number of people you supervise.  “Direct” means that they report directly to you.  “Indirect” means they report to someone who reports to you.
  Direct Indirect Total TBC    

  E. Main contacts: what are the internal en external contacts you have, necessary for reaching your results?   Who Frequency of contacts My role in those contacts Purpose of contacts Security contractor Daily Follow-up of services Performance of service Lead Security/ISPS Engineer Daily on purpose Report discuss, advise and propose Support Program HSSE Team Daily Update, discuss Support Program HSSE Manager Daily Update, discuss Support Program Construction Team Regularly, daily during EXECUTE Update on SHE performance Support Program All employees, contractors and representatives Daily data management and contact Follow-up security strategy, policy, requirements Build trust, confidence and commitment

  F. Required profile:   Specific Role Requirements

• Degree qualified and chartered or equivalent in appropriate operational discipline
• Basic experience in security activities
• Basic knowledge of social documentation requirements
• Basic knowledge of VCA requirements
• Basic experience in security matters
• Basic knowledge of ISPS
• Basic knowledge of the national laws

  In general, Project One personnel will require the following skills

• Fluent Dutch communication skills
• Good English communication skills
• Good team player
• Good administrative and computer skills
• Good interpersonal and communication skills
• Strong planning and organizing ability
• Highly motivated, achievement oriented
• Able to define and prioritize issues and then solve the problems through networking with other team members or external sources
• High degree of availability for the security organization

(advantageous) have the following background work experience:

• Basic knowledge of security principles
• Basic knowledge of contractor management principles
• Basic knowledge of social documentation requirements
• Basic knowledge of VCA requirements

  G. Performance indicators: Describe the criteria allowing to measure to what extent the results are achieved  - related to the accountabilities  

• Continuous improvement on security performance
• Accurate registration of site access and Check-in@Work
• Accurate screening of pre-announced people and companies

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.