Contracts Co-ordinator/Advisor
BH-329954
Posted: 11/03/2026
- Competitive
- Scotland Scotland Aberdeen
- Permanent
-
Oil & Gas
Our client, a Subsea Service Provider, are currently hiring a Contracts Co-ordinator or Advisor to join the team on a permanent basis.
Key Accountabilities
The Contracts professional provides administrative and coordination support across the lifecycle of client and subcontractor contracts. The role focuses on maintaining accurate contractual records, ensuring documentation compliance, coordinating contractual communications, and supporting operational teams after contract award.
Key duties and responsibilities to include, but are not limited to:
Contract Administration & Documentation
• Maintain contract registers for client contracts, variations and subcontracts
• Ensure executed contracts are correctly stored, version controlled and distributed
• Prepare contract packs for project teams at project mobilisation
• Track contract deliverables, notices and key contractual dates (renewals, expiries, milestones)
• Support preparation and issuing of contractual correspondence and formal notices
• Maintain clarification, deviation and variation logs
• Assist with compiling contractual documentation for audits
Post-Award Contract Support
• Support the handover from tender/commercial to operations
• Ensure operational teams understand contractual documentation and obligations
• Monitor and track contractual deliverables, obligations and reporting requirements
• Maintain records of client instructions and change orders
• Support close-out documentation at project completion
• Assist with contract extensions and amendments
Subcontractor & Supplier Coordination
• Prepare subcontract documentation using approved templates
• Issue subcontracts and track receipt of signed copies
• Maintain subcontractor compliance records (insurance, certifications, pre-qualification)
• Coordinate subcontractor onboarding documentation
Systems & Process Control
• Maintain document control within the Business Management System
• Ensure correct naming, filing and revision control standards are followed
• Support continuous improvement of contract templates and processes
• Produce periodic contract status reports for management
• Ensure compliance with company procedures and audit requirements
HSEQ Responsibilities
All employees have a duty under the Health and Safety at Work Act 1974 and abide by the Environmental Protection processes in place to:
• Take reasonable care for your own health and safety and that of others who may be affected by what you do, or not do
• Co-operate with your employer on health and safety matters
• Correctly use work items provided by your employer, including PPE in accordance with training and instructions
• Not to interfere with, or misuse anything provided for your health and safety, or welfare
• Report all Health, Safety, Environmental and Quality concerns to the HSEQ Manager
• Work to HSEQ processes and procedures and inform the HSEQ Manager of any omissions or changes required
• Ensure that safety policies and procedures are implemented, understood and adhered to at the work location, so far as is reasonably practicable in order to ensure a safe working environment
• Promote a proactive commitment to HSEQ initiatives.
• Actively embody Company values by prioritising safety and environmental responsibility, delivering exceptional client service, upholding the highest standards of quality, and generating sustainable value in every decision and interaction.
Qualifications/Experience
• Actively contribute to the continual improvement of the business and seek ways to make improvements to working methods and efficiencies in line with the Company core values.
Skills, knowledge and experience
Essential
• A degree in law or similar relevant qualification
• Experience in a contracts or commercial role, ideally within offshore, energy, or subsea environments
• Strong understanding of contract terms, risk management, and compliance
• Experience in working with the LOGIC suite of contracts
• Excellent attention to detail and stakeholder management skills
• A proactive, solutions-focused approach
• Understanding of confidentiality and data protection requirements.
Personal attributes
• Proactive and solutions-focused
• Highly organised and reliable
• Approachable and professional
• Able to work independently as well as part of a team
• Strong attention to detail and accuracy
With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
Key Accountabilities
The Contracts professional provides administrative and coordination support across the lifecycle of client and subcontractor contracts. The role focuses on maintaining accurate contractual records, ensuring documentation compliance, coordinating contractual communications, and supporting operational teams after contract award.
Key duties and responsibilities to include, but are not limited to:
Contract Administration & Documentation
• Maintain contract registers for client contracts, variations and subcontracts
• Ensure executed contracts are correctly stored, version controlled and distributed
• Prepare contract packs for project teams at project mobilisation
• Track contract deliverables, notices and key contractual dates (renewals, expiries, milestones)
• Support preparation and issuing of contractual correspondence and formal notices
• Maintain clarification, deviation and variation logs
• Assist with compiling contractual documentation for audits
Post-Award Contract Support
• Support the handover from tender/commercial to operations
• Ensure operational teams understand contractual documentation and obligations
• Monitor and track contractual deliverables, obligations and reporting requirements
• Maintain records of client instructions and change orders
• Support close-out documentation at project completion
• Assist with contract extensions and amendments
Subcontractor & Supplier Coordination
• Prepare subcontract documentation using approved templates
• Issue subcontracts and track receipt of signed copies
• Maintain subcontractor compliance records (insurance, certifications, pre-qualification)
• Coordinate subcontractor onboarding documentation
Systems & Process Control
• Maintain document control within the Business Management System
• Ensure correct naming, filing and revision control standards are followed
• Support continuous improvement of contract templates and processes
• Produce periodic contract status reports for management
• Ensure compliance with company procedures and audit requirements
HSEQ Responsibilities
All employees have a duty under the Health and Safety at Work Act 1974 and abide by the Environmental Protection processes in place to:
• Take reasonable care for your own health and safety and that of others who may be affected by what you do, or not do
• Co-operate with your employer on health and safety matters
• Correctly use work items provided by your employer, including PPE in accordance with training and instructions
• Not to interfere with, or misuse anything provided for your health and safety, or welfare
• Report all Health, Safety, Environmental and Quality concerns to the HSEQ Manager
• Work to HSEQ processes and procedures and inform the HSEQ Manager of any omissions or changes required
• Ensure that safety policies and procedures are implemented, understood and adhered to at the work location, so far as is reasonably practicable in order to ensure a safe working environment
• Promote a proactive commitment to HSEQ initiatives.
• Actively embody Company values by prioritising safety and environmental responsibility, delivering exceptional client service, upholding the highest standards of quality, and generating sustainable value in every decision and interaction.
Qualifications/Experience
• Actively contribute to the continual improvement of the business and seek ways to make improvements to working methods and efficiencies in line with the Company core values.
Skills, knowledge and experience
Essential
• A degree in law or similar relevant qualification
• Experience in a contracts or commercial role, ideally within offshore, energy, or subsea environments
• Strong understanding of contract terms, risk management, and compliance
• Experience in working with the LOGIC suite of contracts
• Excellent attention to detail and stakeholder management skills
• A proactive, solutions-focused approach
• Understanding of confidentiality and data protection requirements.
Personal attributes
• Proactive and solutions-focused
• Highly organised and reliable
• Approachable and professional
• Able to work independently as well as part of a team
• Strong attention to detail and accuracy
With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.