Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to senior leadership and department teams. This role is essential to ensuring smooth daily operations, professional communication, and efficient coordination of meetings, tasks, and business activities.

You will manage a wide range of responsibilities, from routine administrative tasks to supporting more complex business functions. This role requires discretion, strong organizational skills, and the ability to multitask effectively in a fast‑paced environment.

Key Responsibilities Administrative Support

• Provide day‑to‑day administrative assistance to executive‑level management.
• Serve as a primary point of contact for internal and external communications.
• Maintain calendars, schedule meetings, and support logistics planning.
• Handle sensitive and confidential information with discretion.

Operational Coordination

• Support planning and execution of meetings, events, and travel arrangements.
• Manage office inventory and supplies, including vendor coordination when necessary.
• Maintain and update databases, contact lists, and distribution lists.
• Assist with adherence to operational guidelines and internal procedures.

Business Support

• Conduct research and compile information for reports and business initiatives.
• Assist with invoice processing, basic bookkeeping tasks, and financial documentation.
• Support the preparation of presentations, reports, and business materials.

Office Management

• Ensure a clean, organized, and efficient office environment.
• Assist with office equipment upkeep and troubleshooting minor issues.
• Provide general support to other executive team members as needed.

Required Qualifications

• 5+ years of experience supporting executive‑level management.
• Associate degree required; bachelor’s degree preferred.
• Proven experience in administrative or operational support roles
• Excellent written and verbal communication skills
• Strong organizational, time‑management, and multitasking abilities
• Proficiency in Microsoft Office Suite and basic database management.
• Ability to learn new software systems quickly.

Ideal Candidate Profile You are someone who:

• Thrives in a fast‑paced, structured environment.
• Is detail‑oriented, proactive, and capable of managing competing priorities.
• Communicates professionally and confidently with leadership teams.
• Handles confidential and time‑sensitive information with professionalism.
• Works independently while contributing positively to team culture.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.