Admin Assistant

Schedule: Mon–Fri, 8:00 AM – 4:00 PM
Benefits: Medical, Dental, Vision. Weekly payroll.
Industry: Manufacturing / Power Industry
Job Summary: We are seeking a highly organized and dependable Administrative Assistant to support daily office operations and ensure an efficient, professional work environment. The ideal candidate will possess strong organizational and multitasking skills, a positive attitude, and the ability to handle a wide variety of administrative and clerical responsibilities. This role requires someone who can prioritize tasks, manage schedules, maintain office supplies, and provide excellent internal and external customer service.

Responsibilites:

• Manage daily administrative and clerical tasks to support office operations.
• Coordinate and maintain calendars, schedules, and appointments.
• Answer and direct phone calls, emails, and visitor inquiries professionally.
• Prepare, organize, and maintain conference rooms for meetings and events.
• Assist with meeting preparation, including setting up materials and refreshments as needed.
• Process outgoing and incoming shipments, including FedEx and other courier services.
• Track and maintain office inventory, ensuring adequate stock levels.
• Order and replenish office supplies and breakroom supplies as needed.
• Perform light housekeeping duties to maintain a clean, organized, and professional office environment.
• Organize and maintain physical and electronic filing systems.
• Assist with data entry, document preparation, scanning, copying, and filing.
• Support various departments with special projects and administrative tasks.
• Monitor office common areas and coordinate with vendors when necessary.
• Ensure compliance with company policies and office procedures.

Qualifications:

• High school diploma or equivalent required.
• Previous administrative, office support, receptionist, or clerical experience preferred.
• Strong organizational and time-management skills.
• Ability to multitask and manage competing priorities effectively.
• Proficient with basic computer applications, including Microsoft Outlook, Word, Excel, and general office equipment.
• Excellent verbal and written communication skills.
• Strong attention to detail and problem-solving abilities.
• Ability to work independently and as part of a team.
• Professional demeanor and customer-service-oriented attitude.
• Reliable attendance and punctuality.
• Experience coordinating meeting rooms and office events.
• Ability to adapt to changing priorities in a fast-paced environment.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.