Administrative Assistant
BH-319963
Posted: 03/12/2025
- Competitive
- Australia Queensland Brisbane
- Contract
-
Oil & Gas
Administration Assistant
NES Fircroft has partnered with a Tier 1 oil & gas business to source an Administration Assistant for the Asset Support team based in Brisbane. This role is ideal for a proactive and organised administrator who thrives in a dynamic environment and enjoys supporting senior leaders and busy technical teams. You will provide high level administrative support to the GM Asset Support, HSSE Manager, and the wider Asset Support and HSSE Leadership Teams. Your ability to manage competing priorities, maintain strong attention to detail, and build positive relationships will be key to your success in this role. The position will commence on an 18 month inital contract, working Monday to Friday in Brisbane CBD.
Key Responsibilities
• Manage calendars for senior leaders and ensure alignment across key stakeholders
• Coordinate travel arrangements for the Asset Support Leadership Team
• Support team activities, events, and onboarding for new team members
• Schedule, minute, and track actions for key leadership meetings
• Assist with HSSE incident reporting and follow up including administrative updates and case close out
• Coordinate Incident Management Team rosters across multiple locations
• Complete reporting and data entry for audits, assurance tasks, and management systems
• Maintain distribution lists and ensure they remain accurate
• Administer team SharePoint and Microsoft Teams sites
• Support communication activities on behalf of senior leaders
• Provide general administrative support to the Asset Support and HSSE Leadership Teams
About You
• Demonstrated experience in a similar administration role supporting leaders or technical teams
• Strong skills with Microsoft Word, Excel, and PowerPoint
• Experience using incident management databases is highly regarded
• Familiarity with SAP or similar financial systems
• Excellent communication skills with strong attention to detail
• Able to work autonomously and as part of a multidisciplinary team
• Organised, proactive, and able to prioritise effectively
• Professional, confident, and keen to learn
This position requires the full right to work in Australia.
Please send through your CV by clicking APPLY! If you want to have a confidential discussion, contact Cameron Anderson at NES Fircroft via email at cameron.anderson@nesfircroft.com
With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
NES Fircroft has partnered with a Tier 1 oil & gas business to source an Administration Assistant for the Asset Support team based in Brisbane. This role is ideal for a proactive and organised administrator who thrives in a dynamic environment and enjoys supporting senior leaders and busy technical teams. You will provide high level administrative support to the GM Asset Support, HSSE Manager, and the wider Asset Support and HSSE Leadership Teams. Your ability to manage competing priorities, maintain strong attention to detail, and build positive relationships will be key to your success in this role. The position will commence on an 18 month inital contract, working Monday to Friday in Brisbane CBD.
Key Responsibilities
• Manage calendars for senior leaders and ensure alignment across key stakeholders
• Coordinate travel arrangements for the Asset Support Leadership Team
• Support team activities, events, and onboarding for new team members
• Schedule, minute, and track actions for key leadership meetings
• Assist with HSSE incident reporting and follow up including administrative updates and case close out
• Coordinate Incident Management Team rosters across multiple locations
• Complete reporting and data entry for audits, assurance tasks, and management systems
• Maintain distribution lists and ensure they remain accurate
• Administer team SharePoint and Microsoft Teams sites
• Support communication activities on behalf of senior leaders
• Provide general administrative support to the Asset Support and HSSE Leadership Teams
About You
• Demonstrated experience in a similar administration role supporting leaders or technical teams
• Strong skills with Microsoft Word, Excel, and PowerPoint
• Experience using incident management databases is highly regarded
• Familiarity with SAP or similar financial systems
• Excellent communication skills with strong attention to detail
• Able to work autonomously and as part of a multidisciplinary team
• Organised, proactive, and able to prioritise effectively
• Professional, confident, and keen to learn
This position requires the full right to work in Australia.
Please send through your CV by clicking APPLY! If you want to have a confidential discussion, contact Cameron Anderson at NES Fircroft via email at cameron.anderson@nesfircroft.com
With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.