Administrative Assistant

Administrative Assistant
Location: Houston, TX (Onsite)
Duration: 12 months
Pay Rate: $30/hour

Position Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to provide high-level administrative, analytical, and secretarial support to senior leadership within a fast-paced corporate environment. This role requires strong judgment, discretion, and the ability to manage sensitive and confidential information while supporting multiple stakeholders.

Key Responsibilities
Administrative & Operational Support

• Provide comprehensive administrative support to department leadership and senior staff
• Prepare, review, and manage reports, presentations, and business documents
• Maintain calendars, coordinate meetings, and manage scheduling priorities
• Handle correspondence, phone communications, and email coordination
• Process expense reports, timekeeping, and general administrative tasks

Data & Systems Management

• Compile, analyze, and format data from multiple sources for reporting purposes
• Utilize SAP and other internal systems for data entry, reporting, invoice processing, and contract administration
• Maintain organized electronic and physical filing systems in accordance with company policies
• Track project statuses, deadlines, and deliverables

Document & Presentation Support

• Prepare and edit high-quality PowerPoint presentations
• Review documentation for accuracy, completeness, and formatting compliance
• Ensure proper document retention and accessibility

Event Coordination & Logistics

• Plan and coordinate meetings, events, and executive-level functions
• Manage venue sourcing, logistics, travel arrangements, and on-site execution
• Oversee event materials, including presentations, printed materials, and attendee amenities
• Reconcile event expenses and ensure accurate billing
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Qualifications

• High School Diploma or GED required (Associate’s or Business coursework preferred)
• Minimum 5+ years of administrative or executive support experience
• Strong proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook)
• Experience with SAP or similar enterprise systems preferred
• Excellent organizational, multitasking, and time management skills
• Strong written and verbal communication skills
• Ability to handle confidential information with discretion and professionalism
• Proven ability to work independently with minimal supervision

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.