Administrative Assistant

Administrative Assistant Location: Orlando, FL
Job Type- 1 yerar contract
Rate: 22/hr
Schedule: Monday – Friday, 8:00 AM – 5:00 PM

Key Responsibilities

• Manage complex calendars and coordinate meetings across multiple time zones
• Schedule internal and external meetings while resolving calendar conflicts efficiently 
• Arrange domestic and international travel, including flights, hotels, transportation, and itineraries 
• Organize meetings, workshops, and team events from start to finish
• Prepare agendas, meeting materials, and follow-up communications
• Coordinate logistics such as conference rooms, attendees, and schedules
• Serve as a central point of coordination between teams and stakeholders to support operational efficiency 
• Maintain organized records, files, and documentation 
• Assist with reports, presentations, and general administrative support tasks 
• Handle confidential information with professionalism and discretion
• Minimum of 5 years of experience in an administrative or executive support role required 
• Strong organizational, multitasking, communication, and problem-solving skills required 
• Experience with travel coordination, event planning, and managing multiple priorities preferer

Qualifications Experience

• Minimum 5 years of experience in an administrative or executive support role

Skills

• Strong organizational and time management abilities
• Experience managing complex calendars and scheduling
• Experience coordinating domestic and international travel
• Proven ability to coordinate meetings and events
• Excellent communication and interpersonal skills
• Ability to work effectively with diverse teams and stakeholders
• Strong multitasking and problem-solving abilities
• Proficiency with common office and scheduling software

Preferred Attributes

• Detail-oriented and proactive
• Professional, reliable, and adaptable
• Able to thrive in a fast-paced environment
• Strong coordination and collaboration skills

 

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.