Administrative Assistant

We are working with our Major Oil and Gas client, seeking an Administrative Assistant to join them on an initial 12-month contract with possible extension.

Roles and Responsibilities:

• Jointly accountable for management of a shared mailbox; handling stakeholder inquiries and collaborating with your colleagues to deliver a high-quality service.
• Travel: Liaise with stakeholders as required to book international & domestic travel for department team members as required.  Provide support for mobilization/travel to the operating sites using the respective mobilization tool.
• Co-ordinate onboarding / offboarding including internal moves
• Event Coordination: Assist in coordination of functions for department, town halls, team building events and other activities as required. Scope includes booking venues, equipment, managing invites/attendees and catering.
• Assist with coordinating office seating plans within department and provide support to facilitate personnel moves.
• Visitor access to facilities
• Communication (internal / external)
• Document approvals: Coordinate the flow of all documents for approval / signature, including meeting notes & briefing materials.
• Maintain team leave and out of office calendar.
• Maintain department/project organization charts.
• Green form payments and credit card payments of training courses, external venues, adhoc requirements
• Adhoc reporting as required by department
• Support ABU Recognition and Award programs

Skills/Experience:

• High attention to detail and confidentiality required due to the sensitive nature of documentation and information that is managed by the Department.
• Excellent written and verbal communication skills as this position will interface with various internal and external stakeholders.
• Able to work autonomously or in a team environment and support the additional team members.
• Adaptable and flexible to last minute changes, requests as well as identifying process improvements for implementation across the Admin Team.
• Proficient in Microsoft Office suite.
• At least 5 years’ experience in admin within oil and gas or mining.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.