Document Control Administrator II

Document Control Administrator II (Maintenance Support)  
Location: Rodeo, California
Schedule: Full-time, Monday–Friday, 7:00 AM–3:30 PM (40 hours/week)
Assignment Duration: 12 months (with potential for extension)
Rate: $28-$32

Position Overview We are seeking an experienced Document Control Administrator II to support a maintenance department in an industrial refinery environment. This role combines document control responsibilities with maintenance system administration (approximately 50/50 split). The ideal candidate will have strong experience managing technical documentation, maintaining equipment records, and working with maintenance management systems.

Key Responsibilities

• Support and promote a strong safety culture in all activities
• Manage maintenance documentation, including creation, review, approval, distribution, and archiving
• Develop and maintain procedures, forms, reports, spreadsheets, and correspondence
• Enter and maintain accurate data in a computerized maintenance management system
• Maintain equipment hierarchy, attributes, and bills of materials
• Process approval workflows for equipment, functional location, and bill of materials updates
• Prepare and organize maintenance work packages and repair documentation
• Analyze maintenance records to identify root causes and assign coding classifications
• Generate and interpret system reports and maintenance summaries
• Support preventive maintenance planning and scheduling activities
• Maintain spare parts lists and assist with procurement tracking
• Track equipment reliability and maintenance performance metrics
• Maintain audit-ready documentation and support compliance requirements, including change management processes
• Manage document control systems, including scanning, indexing, and distribution
• Maintain a library of technical manuals and equipment documentation
• Identify and implement process improvements for document control workflows
• Coordinate and track documentation schedules and records
• Collaborate with maintenance planners, supervisors, and cross-functional teams
• Support additional projects as assigned

Required Qualifications  

• High school diploma or equivalent
• Minimum of 3 years of experience in document control, maintenance support, or computerized maintenance management system administration
• Prior experience using a computerized maintenance management system
• Proficiency in Microsoft Office, especially Excel and Word
• Ability to obtain and maintain required site safety training and access credentials
• Ability to pass background screening and drug testing
• Valid driver’s license (may require occasional travel in a company vehicle)

Preferred Qualifications

• Experience in a refinery, manufacturing, or industrial environment
• Experience creating and managing maintenance repair documentation
• Strong familiarity with maintenance workflows and equipment reliability tracking
• Experience with system reporting, analytics, and master data management

Additional Requirements

• Ability to wear required personal protective equipment, including flame-resistant clothing and safety footwear
• Strong organizational, analytical, and time management skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a structured, fast-paced environment

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.