Document Controller / Site Administrator

Role: Document Controller / Site Administrator
Location: Madrid, Spain 
Sector: Data Centre Development

An exciting opportunity has arisen to join a rapidly growing international developer delivering large-scale digital infrastructure and mission-critical projects across Europe.

Based from the organisation's flagship Madrid office, you will play a key role in supporting project delivery teams by managing document control processes, maintaining project records and ensuring the efficient flow of information between consultants, contractors and stakeholders.

This is an excellent opportunity to join a developer at an early stage of growth and contribute to the delivery of a significant project portfolio.

Key Responsibilities

• Manage and maintain project document control systems and procedures.
• Control the distribution of drawings, technical submissions and project documentation.
• Track and manage RFIs, transmittals, design comments and technical submissions.
• Maintain action trackers, document registers and project reporting logs.
• Support project meetings through agenda preparation, minute taking and action management.
• Ensure all project documentation is accurately filed, recorded and distributed.
• Coordinate document flow between consultants, contractors, suppliers and internal teams.
• Support project managers and technical teams with administrative and reporting requirements.
• Monitor document compliance and revision control processes.
• Assist with site administration and project coordination activities as required.

Requirements

• Previous experience as a Document Controller, Site Administrator or Project Administrator within construction, engineering, infrastructure or data centre projects.
• Strong understanding of document control procedures and project workflows.
• Experience managing RFIs, technical submissions, transmittals and drawing registers.
• Proficiency with document management platforms and Microsoft Office.
• Excellent organisational and communication skills.
• Ability to manage multiple priorities within a fast-paced project environment.
• Fluent Spanish and English preferred.

What's on Offer

• Opportunity to join a growing international developer.
• Exposure to large-scale mission-critical and digital infrastructure projects.
• Long-term career development within a rapidly expanding organisation.
• Collaborative and entrepreneurial working environment.
• Based in Madrid with involvement across major European projects.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.