Document Controller

Document Controller Position Summary The Document Controller is responsible for managing, organizing, tracking, and maintaining all project documentation throughout the lifecycle of data center development projects. This role ensures that engineering, construction, commissioning, and operational documents are accurately controlled, distributed, and archived in accordance with company standards and regulatory requirements.

The ideal candidate is highly organized, detail-oriented, and experienced in document management systems within construction, engineering, infrastructure, or mission-critical environments.

Key Responsibilities

• Manage the receipt, distribution, tracking, and storage of project documentation.
• Maintain document control systems and ensure version accuracy.
• Review incoming and outgoing documents for compliance with company procedures.
• Coordinate document workflows among engineering, construction, procurement, commissioning, and operations teams.
• Track submittals, RFIs, drawings, specifications, permits, contracts, and project correspondence.
• Ensure proper revision control and document retention practices.
• Generate document control reports and maintain project registers.
• Support audits and quality assurance reviews by providing accurate records.
• Organize and maintain electronic and hard-copy filing systems.
• Assist project teams with document retrieval and information requests.
• Ensure confidentiality and security of sensitive project information.
• Facilitate turnover packages and closeout documentation for project completion.

Qualifications Required

• High school diploma or equivalent.
• 3+ years of document control experience in construction, engineering, infrastructure, or data center environments.
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Experience with document management platforms such as Procore, Aconex, SharePoint, Autodesk Construction Cloud, Bluebeam, or similar.
• Strong organizational and administrative skills.
• Excellent attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced project environment.

Preferred

• Associate's or Bachelor's degree in Business Administration, Engineering, Construction Management, or related field.
• Experience supporting large-scale data center, mission-critical, energy, or industrial construction projects.
• Knowledge of document control standards and quality management systems.
• Experience with commissioning and project closeout documentation.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.