Documentation Support Specialist

Job Title: Documentation Support Specialist
Location: Lufkin, TX
Duration: 6 months
Pay Range: $18–$20 per hour



Position Summary
The Documentation Support Specialist provides administrative and document management support to the documentation team at the Lufkin, TX site. This role is responsible for scanning, organizing, and maintaining both physical and electronic documentation, entering data into company systems, and assisting documentation specialists in assembling accurate document packages for customer delivery. Accuracy, organization, and attention to detail are essential, as documents produced in this role are shared with customers.

Key Responsibilities

• Scan, organize, and maintain physical and electronic documentation in accordance with company standards and document retention guidelines
• Perform accurate data entry into the company’s ERP system (Oracle); training will be provided
• Organize, manage, and edit PDF files using basic PDF tools such as Kofax or Adobe Acrobat
• Maintain alignment between physical document files and corresponding electronic records
• Assemble documentation packets to support documentation specialists with customer deliverables
• Ensure all documentation is complete, accurate, and compliant, prioritizing quality over speed
• Collaborate closely with another team member in the same role and participate in on-the-job training
• Follow established filing, indexing, and documentation procedures

Required Qualifications

• High School Diploma or equivalent
• Prior experience in document control, document organization, or administrative support
• Experience scanning, indexing, and maintaining documents
• Ability to work accurately with minimal supervision after training
• Strong attention to detail and commitment to document accuracy
• Dependable, organized, and accountable work style
• English proficiency

Preferred Skills & Competencies

• Attention to detail and strong organizational skills
• Effective time management and ability to prioritize tasks
• Willingness and ability to learn new systems and processes
• Comfortable working in a structured, process-driven environment

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.