Executive Assistant

Executive Assistant
Location: Claremore, OK 74017
Contract Duration: 6–12 months
Temp-to-Perm Conversion: High Potential
Work Schedule: Monday–Friday, 7:30 AM – 4:00 PM
Pay Rate: $35–$40/hour

Position Summary
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative, operational, and business support to our leadership team. This role is pivotal in ensuring the smooth day-to-day functioning of our department and serves as a key liaison for internal and external communications.

Key Responsibilities: Operational Support

• Coordinate and manage logistics for meetings, events, and travel arrangements.
• Oversee office supply inventory and vendor relations.
• Maintain and update databases, distribution lists, and contact directories.
• Assist in implementing and maintaining operational procedures and guidelines.

Business Administration

• Conduct research and compile data to support business initiatives and reporting.
• Assist with invoice processing, basic bookkeeping, and financial transactions.
• Support the creation of financial reports, presentations, and documentation.
• Handle sensitive and confidential information with discretion and professionalism.

Office Management

• Ensure a clean, organized, and efficient office environment.
• Provide administrative support to executive team members as needed.
• Monitor and maintain office equipment and coordinate necessary repairs or replacements.

Qualifications & Experience

• Minimum 5 years of experience supporting executive-level management.
• Associate’s degree required; Bachelor’s degree preferred.
• Proven track record in administrative or operational support roles.
• Proficiency in Microsoft Office Suite and database management tools.
• Ability to quickly learn and adapt to new software and systems.

Key Competencies & Soft Skills

• Excellent written and verbal communication.
• Strong attention to detail and organizational skills.
• Effective time management and multitasking abilities.
• Collaborative team player with problem-solving mindset.
• Self-motivated and proactive in managing responsibilities.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.