JS.CMS.008 Sentencing Data Officer

JS.CMS.008 Sentencing Data Officer

Position Title: JS.CMS.008 Sentencing Data Officer
Grade: NJS 04

The National Judicial Staff Services (NJSS) has initiated a major organisational restructure to strengthen its workforce and enhance the delivery of efficient, effective, and quality support services to the Judiciary and courts throughout Papua New Guinea. We invite suitably qualified, experienced, and motivated Papua New Guineans to apply for the position of Sentencing Data Officer within the PNGLIN unit based in Waigani.

Role Overview:

The primary responsibility of the Sentencing Data Officer is to audit, and record received sentencing court case documents from District, National and Supreme Courts. And to confirm closed court cases and ensure quality assurance in preparation for posting on the Judiciary’s Website and PNG Legal Information Network (PNGLIN). Supreme Court Act. National Court Act. Sheriff Act. Supreme Court Rules. National Court Rules. Practice Directions.

Key Responsibilities

• Document Quality Check: Assist with recording, and storage and preparation of court case documents.
• Document Formatting: Assist with in converting documents into HTML format, applying appropriate styling and formatting rules to ensure the documents are accessible, readable, and compliant with web standards for posting on the Judiciary's website.
• Quality Assurance: Perform thorough quality checks on converted documents to verify accuracy, completeness, and proper formatting, ensuring that all content is correctly represented and free of errors before publication.
• Workflow Management: Work alongside senior officers to ensure timely posting of court case decisions and orders, prioritizing tasks based on urgency and importance to meet deadlines and facilitate prompt access to information.
• Technical Troubleshooting: Identify and escalate technical issues that arise during the document conversion or posting process, leveraging technical expertise to ensure uninterrupted access to published documents.
• Stakeholder Feed Backs: assist recording feed backs from Judges, Magistrates, and lawyers, and using these insights to guide improvements in the publication process.
• Training and User support: Assist with users training and support.
• Documentation and Reporting: Maintain detailed records of document handling, and conversion.
• Process Documentation: assist to develop system processes, systems and user policies and maintain and such documentation for ease of access for future references.

Required Qualifications and Experience

• A Certificate in computer science, information technology, or related fields.
• 2 years’ experience in Web page administration, preferably with experience in managing electronic content or case management systems.
• Familiarity with Database programming.
• Proficiency in operating systems (e.g., Windows) and database management systems (Java).
• Knowledge of electronic case management concepts and best practices.
• HTML Coding and conversions helpful.
• Strong sense of responsibility and dedication to maintaining a highly functional and secure PNGLIN.
• Ability to learn and take initiative in identifying system improvement opportunities.
• Excellent organizational and time management skills to prioritize tasks effectively.
• Integrity and trustworthiness in handling sensitive case data and system access.

Preferred

• A Diploma in Computer Science, information technology, or related fields.
• Any relevant certifications in system administration or database management.
• 2 years’ experience in Web page administration, preferably with experience in managing electronic content or case management systems.
• Familiarity with Database programming.

This Sentencing Data Officer role requires reliability, sound judgement, and a strong commitment to professional service. The successful applicant will support accurate, secure, and effective case management services for the Judiciary.

Please Note: Applications must be submitted in Word format. Kindly reference the job ID JS.CMS.008 and include your employment number in your application.

Seize this opportunity to contribute to justice delivery in Papua New Guinea by applying today. Let your skills drive excellence at NJSS.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.