JS.HRM.006 Filing Clerk

JS.HRM.006 Filing Clerk
Position Title: JS.HRM.006 Filing Clerk
Grade: NJS 04
The National Judicial Staff Services (NJSS) has initiated a major organisational restructure to strengthen its workforce and enhance the delivery of efficient, effective, and quality support services to the Judiciary and courts throughout Papua New Guinea. We invite suitably qualified, experienced, and motivated Papua New Guineans to apply for the position of Filing Clerk within the Administration unit based in HQ – Waigani.
Role Overview:
To maintain and manage the filing and retrieval of documents within the organization, ensuring that all records are kept in an orderly and accessible manner.
Key Responsibilities

• File documents in physical and digital formats.
• Retrieve files and documents as requested by other authorized personnel.
• Assist the OIC- Records Management in conducting regular monthly audits to ensure accuracy of the filing system.
• Update filing practices according to new organizational and legal standards.
• Assist in the development and implementation of new filing systems.
• Assist the OIC- Records Management train staff on efficient filing and retrieval procedures.
• Maintain confidentiality and security of all organizational documents.
• Assist the OIC- Records Management to manage the disposal of outdated files in compliance with applicable laws.
• Handle queries and requests related to document retrieval.
• Assist the OIC- Records Management to maintain an inventory of files, documenting the location and status of all files.
• All other duties consistent with the above as directed.

Required Qualifications and Experience

• Certificate in Records Management or Business Management
• Minimum of 2 years' work experience in an office setting.
• Prior experience in a clerical or filing position preferred.
• Knowledge of filing systems and records management.
• Proficiency in office software, including database management.
• Knowledge of legal requirements related to document management.
• Organizational and analytical skills.
• Attention to detail.
• Organizational skills.
• Communication (verbal and written) skills.
• Ability to handle confidential information with integrity.

Preferred

• Certificate in Business Administration/Business Management.
• 2 years’ work experience in similar role.

This Filing Clerk role requires integrity, discretion, accuracy, and a strong commitment to professional service. The successful applicant will help ensure that NJSS people, records, and human resource services are managed effectively and in support of the Judiciary's work.
Please Note: Applications must be submitted in Word format. Kindly reference the job ID JS.HRM.006 and include your employment number in your application.
Seize this opportunity to contribute to justice delivery in Papua New Guinea by applying today. Let your skills drive excellence at NJSS.

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