JS.LIB.016 Scanning Officer

JS.LIB.016 Scanning Officer

Position Title: JS.LIB.016 Scanning Officer
Grade: NJS 02

The National Judicial Staff Services (NJSS) has initiated a major organisational restructure to strengthen its workforce and enhance the delivery of efficient, effective, and quality support services to the Judiciary and courts throughout Papua New Guinea. We invite suitably qualified, experienced, and motivated Papua New Guineans to apply for the position of Scanning Officer within the Library unit based in Waigani.

Role Overview:

The Scanning Officer reports to the Content Management Officer. The position holder will digitize and manage the conversion of physical legal documents into digital formats, supporting the Library & Archives unit's digital transformation and access objectives.

Key Responsibilities

• Scan physical documents, ensuring high-quality digital reproductions.
• Perform quality checks on digitized files for accuracy.
• Catalogue and index digital documents for easy retrieval.
• Apply metadata and adhere to digital preservation standards.
• Collaborate with the Content Officer to prioritize digitization projects.
• Update digital archives and databases with new scans.
• Ensure the security and confidentiality of digital documents.
• Train on new scanning technologies and software.
• Provide assistance to users accessing digital archives.
• Perform routine maintenance of scanning equipment.

Required Qualifications and Experience

• Grade 12 certificate.
• 2 years or more experience in digitization or document management.
• Proficiency with scanning technology and document management software.
• Knowledge of digital archiving standards and practices.
• Detail-oriented with a focus on accuracy.
• Basic technical troubleshooting skills.
• Proficient in MS (Excel, Word, and Outlook).
• Exceptional organizational skills.
• Ability to work independently.
• Strong commitment to preserving confidentiality.

Preferred

• Grade 12 certificate or equivalent.
• Previous administrative and scanning experience desired.

This Scanning Officer role requires sound judgement, adaptability, and a consistent commitment to professional service. The successful applicant will be expected to meet the role's operational demands, including ensuring the quality and accuracy of digitized documents from deteriorating physical copies.

Please Note: Applications must be submitted in Word format. Kindly reference the job ID JS.LIB.016 and include your staff ID in your application.

Seize this opportunity to contribute to justice delivery in Papua New Guinea by applying today. Let your skills drive excellence at NJSS.

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