JS.NCV.038 CDS Scan Officer CC4

JS.NCV.038 CDS Scan Officer CC4
Position Title: JS.NCV.038 CDS Scan Officer CC4
Grade: NJS 04
The National Judicial Staff Services (NJSS) has initiated a major organisational restructure to strengthen its workforce and enhance the delivery of efficient, effective, and quality support services to the Judiciary and courts throughout Papua New Guinea. We invite suitably qualified, experienced, and motivated Papua New Guineans to apply for the position of CDS Scan Officer CC4 within the National Court Civil unit based in Waigani.
Role Overview:
The Scanning Officer is essential in maintaining the integrity and accessibility of the National Court Civil Registry by scanning and uploading all court documents into the civil registry database. This role is critical in ensuring the digitization of physical documents is done accurately and efficiently, supporting the judicial process by providing a reliable digital record system.
Key Responsibilities

• Scan court documents daily, ensuring all are digitized and uploaded into the criminal registry database accurately and on timely basis.
• Check the quality of scanned images and rectify any issues to maintain a high standard of clarity and readability.
• Collaborate with the E-Filing Officer and IT staff to resolve any technical issues that may arise during the scanning or uploading process.
• Maintain confidentiality and security of all court documents in line with legal and ethical guidelines.
• Support the registry's digital transformation efforts by participating in projects aimed at improving digital document management and accessibility.
• Train and support court staff and users on how to efficiently use the electronic filing system, including creating user guides and instructional materials.
• Participate in digital transformation projects within the registry to improve electronic document management and accessibility.
• Ensure the security and confidentiality of digital records by adhering to data protection laws and implementing best practices in information security.
• Prepare and provide reports on the status of electronic filings, system usage, and document integrity to the management for decision making.
• Stay informed about advancements in electronic document management technologies and propose improvements to enhance the registry's digital capabilities.

Required Qualifications and Experience

• Certificate in Information Technology, Business Management or related fields.
• 3 years’ experience in document management or electronic filing systems, especially in court registries.
• Sound knowledge of Court Registry operations, practices, procedures and protocols.
• Track record in administration and management of court files.
• Computer skills, including proficiency in document management software and Microsoft Office Suite.
• Good communication and interpersonal skills to interact effectively with court staff and users.

Preferred

• An Advanced Diploma in Information Technology and Court Administration would be an advantage.
• Must have a track record of successful e-file management and data processing experiences.

This CDS Scan Officer CC4 role requires sound judgement, adaptability, and a consistent commitment to professional service. The successful applicant will be expected to meet the role's operational demands, including high Caseload: One of the most significant challenges is managing a large volume of cases on daily basis.
Please Note: Applications must be submitted in Word format.
Seize this opportunity to contribute to justice delivery in Papua New Guinea by applying today. Let your skills drive excellence at NJSS.

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