Maintenance Interface Project Coordinator

Job Description — Maintenance Interface Project Coordinator 
Location: Milan, Italy (full-time, office-based at the client’s premises)
Duration: 15 months (long-term assignment)
Start date: ASAP
Industry: Oil & Gas

Role Overview

We are seeking a Maintenance Interface Project Coordinator to support an Oil & Gas client on a long-term assignment in Milan. The role focuses on maintenance-project coordination and interface management, ensuring alignment across multiple stakeholders (client teams, contractors, engineering/project functions, and maintenance teams) to deliver maintenance-related activities safely, on schedule, and to the required standards. Key Responsibilities

• Coordinate maintenance project activities and ensure smooth execution across disciplines and stakeholders.
• Act as the primary point of contact for interfaces between maintenance, operations, project teams, engineering, and external contractors/vendors.
• Develop and maintain interface registers, action trackers, and coordination plans to ensure responsibilities and deliverables are clear.
• Facilitate and chair coordination meetings (maintenance interface meetings, planning reviews, readiness/constraint reviews) and issue minutes/actions.
• Support planning and alignment of work scopes, priorities, schedules, and shutdown/turnaround constraints where applicable.
• Monitor progress against milestones, highlight risks/issues early, and drive closure of actions.
• Ensure coordination activities comply with applicable HSE and site rules, including permit-to-work / access constraints as required by the client.
• Maintain accurate reporting and documentation, ensuring key decisions and changes are captured and communicated.

Mandatory Requirements

• Previous experience in the Oil & Gas industry
• Experience in maintenance projects (site-based maintenance execution and/or maintenance project coordination)
• Strong coordination and interface management capability, with proven experience handling multiple stakeholders

Desired / Advantageous

• Experience working directly from client offices / integrated teams
• Strong reporting, tracking, and documentation discipline (actions, risks, interfaces, deliverables)
• Ability to work in a structured, fast-paced environment with competing priorities

Working Conditions

• Full-time
• On-site in Milan at the client’s premises (office-based)

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.