Material Coordinator

Job Title: Material Coordinator
Location: Edmonton
Contract Length: 1 Year 


Material Coordinator (LEMS Administrator) Job Description  Overview The Material Coordinator is responsible for ensuring the accuracy, completeness, and integrity of all daily field data submitted by contractors, including labor, equipment, materials, and subcontractor documentation. This role supports cost control, project controls, and construction teams by validating field inputs, enforcing standards, maintaining master data, and ensuring proper integration with project reporting and financial systems.

Key Responsibilities

• Collect, review, and validate daily LEMS tickets (labor time sheets, equipment hours, materials issues/receipts, and subcontractor dockets) from site contractors.
• Ensure alignment with WBS, CBS/cost codes, activity IDs, cost types, and contract structures.
• Verify LEMS against contract rates, markups, thresholds, standby rules, shift premiums, and charge-out policies.
• Validate against crew sheets, equipment logs, materials delivery notes (MIRs), and subcontractor daily reports; resolve discrepancies with construction managers and coordinators
• Enforce naming conventions, coding standards, and data completeness/quality rules.
• Track changes/extra work, T&M documentation, and site instructions
• Maintain master data (cost codes, resources, equipment lists, materials catalogs, subcontractor accounts) in coordination with Project Controls and Accounting.

• Implement audit trails and document control for all LEMS artifacts; support internal and external audits.

• Interface LEMS data to cost reports, earned value calculations, and progress curves.
• Support accruals, committed cost tracking, and month-end cutoffs.
• Identify and escalate variances, quantity overruns, and unapproved scope consumption.

• Produce daily/weekly LEMS dashboards: hours by crew/discipline, equipment utilization, materials consumption, subcontract performance, missing/late tickets, and exception logs.
• Provide lookbacks and trends to support productivity analysis and continuous improvement.
• Support forecasting of resource needs based on trends and remaining scope.

• Serve as primary point of contact for LEMS-related inquiries.
• Train foremen, superintendents, subcontractors, and admins on LEMS processes/tools and standards.

Qualifications Education & Experience

• Diploma or degree in Business, Accounting, Engineering, Construction Management, or a related field (equivalent experience will be considered).
• 3–5+ years of experience in project controls, field administration, cost control, or commercial administration on construction or industrial projects.
• Experience with LEMS or similar field data capture platforms, ERP/cost systems, and subcontract administration.

Technical Skills

• Strong proficiency in Excel (pivot tables, VLOOKUP/XLOOKUP, data validation).
• Familiarity with Power BI or similar reporting/visualization tools.
• Working knowledge of ERP/cost systems such as SAP, Oracle, or JD Edwards, as well as timesheet, equipment management, and materials/inventory systems.
• Understanding of WBS/CBS structures, earned value principles, coding standards, and contract rate tables.
• Asset: Knowledge of union agreements, shift differentials, and T&M processes.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.