Package Responsible Buyer

Package Responsible Buyer

Role Summary

The Package Responsible Buyer reporting to Project Procurement & Subcontract Manager will be an integral part of the FPSO LLC/PDE post-FEED/Execution Project Team, working collaboratively with his/her counterparts within the JV, internal stakeholders in the project, and PDE organization. He/she is accountable for the procurement activities as set out below, ensuring compliance with the project and any PDE requirements for provisions of goods and services across the project.

Accountabilities

• Ensure that all activities are carried out in conformance with laws and regulations,
contractual requirements, policies and according to Supply Chain
procedures and processes –
• Ensure that all procurement activities in the project are performed in accordance
with the project specific requirements. Provide procurement support across the
Project - Issue, follow-ups, and update POs.
• Ensure correct cost coding as per instructions given by budget owners and
aligned with project budget.
• Keep accurate records of all procurement files and use them as a reference for
future activities.
• Ensure Star FSM data for assigned PRs/POs reflects correct values, statuses and
other data parameters used for accruals reporting, dashboards and other data, such
as spend-analysis.
• Maximize opportunities for cost-effective purchasing activities. Ensure best
possible price, delivery, quality, and level of service are achieved.
• Manage and follow-up purchasing processes from requisition to invoice received,
including commercial review of invoices and provide input to reporting of PO -
accruals, in close cooperation with Project Control. Establish and update Company’s
Project Procurement Plan and interface towards the Project Schedule and Plan. Liase with Contractor on Contractor’s Project Milestone Plan and Schedule.
• Follow up subcontracted procurement scopes with Contractor and Company’s own
subcontractors - Support with strategic sourcing where necessary.
• Develop tender packages, lead or participate in tender processes, facilitate for
technical clarifications if needed, and perform commercial evaluation of bids and
negotiations with Contractors.
• Issue Purchasing Package Strategies and Vendor Recommendation and
Evaluation Reports, and other project specific deliverables for presentation to
Management and Procurement Committee, if required.
• Liaise with internal stakeholders and Contractor to ensure the commercial and
technical basis is adequately matured for the various stages of procurement
activity e.g. RFI, RFQ, Contract Award, PO etc.
• Ensure the Project Approved Supplier Base are followed at all times.
• Ensure POs are issued according to project and PDE internal processes and
procedures.
• Ensure invoices are handled according to PDE and project specific established
procedure.
• Follow up and facilitate for project approval processes for PO’s.
• Assist in assessment of received Variation Order Requests in order to ensure
supplier and subcontractors entitlement and calculations are correct.
• Liase with Change Management to support technical and commercial evaluation of
received Variation Order Requests.
• Support with/negotiate cost and assess schedule impact for additional work before
issuing a Variation Order.
• Liase with Contractor’s and own Logistics Coordinator to plan and follow-up logistics
activities to ensure best and most cost-effective method for shipment and delivery of
goods is chosen.
• Liase with Storekeeper to follow-up goods receipt at Site, deviations in delivery,
return of material or disputes, until credit notes are received. Collaborate with
stakeholders for accurate PO close-out.
• Feedback information on any Claims and Warranty issues to Claims & Warranty
Manager and other relevant stakeholders.
• Report contractor, subcontractor and vendor deviations if notified by Contract
Owner or stakeholders and propose and close corrective actions as per AP302.
• Monitor, manage and ensure closing of recorded Vendor Deviations and actions.
Ensure necessary actions are taken in cooperation with the PMT and HSE
Manager.
• Support with Procurement Controlling and reporting activities.
• Ensure good working relationship with the different internal and external stakeholders.

Qualifications and Experience

• Formal education within Procurement and Supply Chain Management (SCM) at
minimum bachelor level.
• 10+ years of relevant experience, 5 years within oil & gas projects.
• Experienced within tendering, negotiations and contracting work.
• Experience in purchasing gained within offshore / marine industry.
• Knowledge of contracts and procurement in the offshore / marine industry.
• Proficient in Microsoft Office applications; knowledge of STAR FSM, Eye Share and
SAP is an advantage.
• Analytical, problem solving, time management and coordination skills.
• Ability to work independently and in an effective manner.
• Strong communication, coordination, and collaboration skills.
• Strong commitment, business- and work ethics, especially within anti-corruption.
• Flexible, fast-learning and -adapting.
• Fluent business English: fluent Norwegian is an advantage

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.