Personal Assistant - Kirkuk

Personal Assistant to VP Iraq Operations – Dynamic Administrative Leader

Are you a highly organized professional with a passion for delivering seamless administrative support at the highest level? Join us as the Personal Assistant to the Vice President of Iraq Operations, playing a crucial role in ensuring the office runs efficiently within a dynamic, multicultural environment. You will act as the vital link between the VP, direct reports, and a diverse network of internal and external stakeholders across the MENA region, managing complex diaries, coordinating meetings and travel, and facilitating communication that keeps the operations moving smoothly.

Required Skills:

• Proven expertise in managing senior executive diaries and complex schedules with precision
• Excellent interpersonal and communication skills, both verbal and written
• Strong organizational abilities with the capacity to manage multiple priorities simultaneously
• Ability to handle confidential and sensitive information with discretion and professionalism
• Proficiency in preparing high-quality documents, presentations, and correspondence
• Experience working within multicultural, multi-location, and multi-discipline teams
• Competence in coordinating travel logistics, including visa and itinerary management
• Strong problem-solving skills and the flexibility to adapt to changing demands
• Advanced skills in Microsoft Office Suite and other administrative tools

Nice to Have Skills:

• Experience in the oil and energy sector or a similar complex industry environment
• Familiarity with regional customs, time zones, and business etiquette across MENA
• Knowledge of budget administration and expense claim processes
• Facilitation experience and strong presentation skills
• Prior collaboration with multinational teams and senior leadership across geographies

Preferred Education and Experience:

• University degree in Business Administration, Communications, or related field preferred
• Minimum of 3-5 years’ experience supporting senior executives in a fast-paced, multicultural setting

Other Requirements:

• Based in Baghdad, Iraq – willingness to relocate or already local
• Ability to manage regional coordination across different time zones
• Commitment to maintaining strict confidentiality and exercising excellent judgment
• Flexibility to support travel arrangements and occasional regional engagements as required

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.