Project Admin

We are working our Tier 1 oil and gas client, recruiting for a Project Administrator – Administration Assistant to join them on an initial 12-month contract with the possibility of extension.

Key Responsibilities:

• Manage project correspondence process by using CDS (internal and external)

• Maintain desk plan / office plan / list of Company personnel / organization charts in SAP.
• Coordinating flights, accommodation and mobilisation of all direct and indirect employees to client sites.
• Facilitate access to CDS and maintain the list of external users of CDS.*
• Coordinate and accomplish sign off of key documentation for both Company and Contractor.
• Provide supports for document management process.
• Provide guidance on all aspects of the Travel process
• Support expense claim process.
• Provide support for a necessary working visa for team member.
• Manage reception services / IT services / mail and distribution services /admin services / facilities services / First Aids equipment with Contractor’s
• Order stationary and kitchen sundry items
• Manage Contractor provided access cards.
• Provide necessary admin supports for secondees from external parties such as engineering service contractor and maintenance services contractor.
• New starters onboarding and arrangements (checklist completion and filing)
• Guest and visitor arrangements
• Offboarding of leavers (separation checklist preparation and filing)
• Providing access to Contractor for External CDS access
• PPE ordering and distribution

Experience Required:

• 3 years of relevant experience preferable
• Excellent communication skills
• Collaboration with other team members
• Ability to work independently

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.