Project Coordinator
BH-336151
Posted: 22/05/2026
- Competitive
- England South East London
- Contract
-
Oil & Gas
Project Coordinator
Job Title: Project coordinator
Location: Hybrid 60/40 – Sunbury-On- Thames, UK
Start Date: ASAP
Contract Length/End Date: 6-months
Working hours: 40 hrs/week
Role Overview:
We are looking for a Project Coordinator to provide coordination, planning and administrative support for three leaders in Technology. This role blends hands-on project coordination with exec-level support, ensuring our leaders and their teams operate effectively across a complex, global landscape.
Key Responsibilities:
Coordinate and manage schedules across three leaders’ diaries, ensuring meetings are planned, sequenced and aligned to key milestones and deliverables, including identifying optimal dates for internal and external engagements. · Coordinate daily stand-ups as we part of our ongoing transformations, we drive work through daily-stand-up. We need help to schedule and track outcomes from these daily stand-ups · Drive project meeting effectiveness by managing attendance, preparing and distributing pre-read materials, tracking actions when required and circulating meeting minutes to ensure follow-through and accountability. · Manage the Leadership calendars with strict confidentiality, ensuring all correspondence is courteous, timely and professional, and proactively flagging conflicts or dependencies. · Support the coordination of team activities, including team meetings, workshops and planning sessions, ensuring logistics, materials and communications are in place. · Act as a key liaison between internal and external stakeholders, coordinating across teams, PAs and business functions to ensure alignment and smooth delivery of business arrangements. · Manage complex global travel logistics, including compiling itineraries, anticipating visa requirements, coordinating with the clients offices internationally, and maintaining contingency plans. · Oversee expense management, including collating receipts, preparing monthly submissions, reconciling and submitting within deadlines. · Coordinate onboarding activities for new team members, ensuring a seamless and well-organised introduction to the team. · Handle all work with the highest level of confidentiality and discretion.
General duties
Build and maintain strong working relationships with peers, colleagues globally and external contacts. · Provide cross-cover for other coordinators and team assistants during periods of absence. · Act as a day-to-day point of contact, confident in prioritising activities and acting or escalating as appropriate, often with minimal supervision.
What you will need to be successful
Proven experience in a project coordination, team coordination or senior administrative role, ideally within a fast-paced, global environment. · Strong organisational and planning skills, with the ability to manage competing priorities and deliver to deadlines. · Confident working with senior stakeholders and managing sensitive information with discretion. · Excellent communication skills, both written and verbal. · A proactive, positive, self-starting approach with strong attention to detail and problem-solving ability. · Proficient in using Outlook and SAP Concur. Understanding of MS Copilot, Word and PowerPoint.
Your team & who you will support
You will directly support the Senior Principal Delivery Managers for Talent & Analytics Solutions, Reward and Legal Solutions and Core People Solutions in Technology’s Digital Security & Core, PC&C, Legal and E&C team. Our team is a diverse team with a global remit. This team builds, maintains and develops global technologies across PC&C, Legal and Ethics and Compliance portfolios. We have a customer and experience-first mindset, continuously adapting and innovating to ensure our employees can focus on value-add work. Helping enable our leaders to work effectively is a key enabler of our success, and we're looking for a self-motivated, proactive coordinator to join our team.
Why join our team?
We support our people to learn and grow in a diverse and challenging environment. We believe that our team is strengthened by diversity and are committed to crafting an inclusive environment in which everyone is respected and treated fairly. Apply now! Skills: Adaptability, Calendar & Schedule Management, Communication, Confidentiality, Cross-functional Coordination, Decision Making, Digital Fluency, Ethical Judgement, Event Coordination, Expense Management, Global Travel Logistics, Managing Volatility, Meeting Facilitation, Onboarding Coordination, Organisation, Prioritisation, Problem Solving, Project Coordination, Relationship Building, Resilience, Stakeholder Engagement, Stakeholder Management, Time Management, Writing Skills
Qualifications
n/a – experience is more important
Key Skills
Adaptability, Calendar & Schedule Management, Communication, Confidentiality, Cross-functional Coordination, Decision Making, Digital Fluency, Ethical Judgement, Event Coordination, Expense Management, Global Travel Logistics, Managing Volatility, Meeting Facilitation, Onboarding Coordination, Organisation, Prioritisation, Problem Solving, Project Coordination, Relationship Building, Resilience, Stakeholder Engagement, Stakeholder Management, Time Management, Writing Skills.
With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
Job Title: Project coordinator
Location: Hybrid 60/40 – Sunbury-On- Thames, UK
Start Date: ASAP
Contract Length/End Date: 6-months
Working hours: 40 hrs/week
Role Overview:
We are looking for a Project Coordinator to provide coordination, planning and administrative support for three leaders in Technology. This role blends hands-on project coordination with exec-level support, ensuring our leaders and their teams operate effectively across a complex, global landscape.
Key Responsibilities:
Coordinate and manage schedules across three leaders’ diaries, ensuring meetings are planned, sequenced and aligned to key milestones and deliverables, including identifying optimal dates for internal and external engagements. · Coordinate daily stand-ups as we part of our ongoing transformations, we drive work through daily-stand-up. We need help to schedule and track outcomes from these daily stand-ups · Drive project meeting effectiveness by managing attendance, preparing and distributing pre-read materials, tracking actions when required and circulating meeting minutes to ensure follow-through and accountability. · Manage the Leadership calendars with strict confidentiality, ensuring all correspondence is courteous, timely and professional, and proactively flagging conflicts or dependencies. · Support the coordination of team activities, including team meetings, workshops and planning sessions, ensuring logistics, materials and communications are in place. · Act as a key liaison between internal and external stakeholders, coordinating across teams, PAs and business functions to ensure alignment and smooth delivery of business arrangements. · Manage complex global travel logistics, including compiling itineraries, anticipating visa requirements, coordinating with the clients offices internationally, and maintaining contingency plans. · Oversee expense management, including collating receipts, preparing monthly submissions, reconciling and submitting within deadlines. · Coordinate onboarding activities for new team members, ensuring a seamless and well-organised introduction to the team. · Handle all work with the highest level of confidentiality and discretion.
General duties
Build and maintain strong working relationships with peers, colleagues globally and external contacts. · Provide cross-cover for other coordinators and team assistants during periods of absence. · Act as a day-to-day point of contact, confident in prioritising activities and acting or escalating as appropriate, often with minimal supervision.
What you will need to be successful
Proven experience in a project coordination, team coordination or senior administrative role, ideally within a fast-paced, global environment. · Strong organisational and planning skills, with the ability to manage competing priorities and deliver to deadlines. · Confident working with senior stakeholders and managing sensitive information with discretion. · Excellent communication skills, both written and verbal. · A proactive, positive, self-starting approach with strong attention to detail and problem-solving ability. · Proficient in using Outlook and SAP Concur. Understanding of MS Copilot, Word and PowerPoint.
Your team & who you will support
You will directly support the Senior Principal Delivery Managers for Talent & Analytics Solutions, Reward and Legal Solutions and Core People Solutions in Technology’s Digital Security & Core, PC&C, Legal and E&C team. Our team is a diverse team with a global remit. This team builds, maintains and develops global technologies across PC&C, Legal and Ethics and Compliance portfolios. We have a customer and experience-first mindset, continuously adapting and innovating to ensure our employees can focus on value-add work. Helping enable our leaders to work effectively is a key enabler of our success, and we're looking for a self-motivated, proactive coordinator to join our team.
Why join our team?
We support our people to learn and grow in a diverse and challenging environment. We believe that our team is strengthened by diversity and are committed to crafting an inclusive environment in which everyone is respected and treated fairly. Apply now! Skills: Adaptability, Calendar & Schedule Management, Communication, Confidentiality, Cross-functional Coordination, Decision Making, Digital Fluency, Ethical Judgement, Event Coordination, Expense Management, Global Travel Logistics, Managing Volatility, Meeting Facilitation, Onboarding Coordination, Organisation, Prioritisation, Problem Solving, Project Coordination, Relationship Building, Resilience, Stakeholder Engagement, Stakeholder Management, Time Management, Writing Skills
Qualifications
n/a – experience is more important
Key Skills
Adaptability, Calendar & Schedule Management, Communication, Confidentiality, Cross-functional Coordination, Decision Making, Digital Fluency, Ethical Judgement, Event Coordination, Expense Management, Global Travel Logistics, Managing Volatility, Meeting Facilitation, Onboarding Coordination, Organisation, Prioritisation, Problem Solving, Project Coordination, Relationship Building, Resilience, Stakeholder Engagement, Stakeholder Management, Time Management, Writing Skills.
With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.