Site Admin

We are recruiting for a Site Administrator to join our Global Oil and Gas EPC client on a 2:1 roster, either FIFO or residential to Karratha. This role is responsible for coordinating mobilisation and travel activities, maintaining accurate workforce and project records, and supporting day-to-day site operations.
Duties:

• Coordinate mobilisation and demobilisation of personnel, including collection and verification of compliance documentation, site access requirements, inductions, and onboarding processes.
• Maintain workforce rosters and personnel records, ensuring accuracy and currency of information.
• Book and manage flights, accommodation, and ground transport for site personnel in accordance with company and project travel policies.
• Monitor travel changes, delays, and amendments, ensuring timely communication with relevant stakeholders.
• Reconcile travel bookings and maintain accurate travel and mobilisation tracking logs.
• Provide daily administrative support to Construction or Commissioning teams.
• Prepare, format, and distribute reports, registers, meeting minutes, and other project documentation as required.
• Manage site office operations, including office supplies, equipment, and general administrative logistics.
• Support procurement and contracts activities through data entry, document preparation, and coordination with suppliers as required.
• Maintain confidentiality of personnel, commercial, and project information at all times.
• Update and maintain project registers, including safety, quality and compliance-related documentation.
• Ensure documents are filed, version-controlled, and accessible in accordance with project governance and document control procedures.
• Assist with onboarding and offboarding processes, timesheet checks, and general compliance administration.

Skills and Experience:

• Proven ability to work independently with minimal supervision.
• High level of organisation, accuracy, and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Ability to maintain professionalism in a fast-paced construction or project environment.
• Demonstrated ability to work collaboratively as part of a team.
• High school diploma with a minimum of 3 years’ relevant administrative experience.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.