Site Admin (Long Phu)

Key Responsibilities Site Administration

• Manage daily administrative activities at the project site.
• Maintain site records, reports, and documentation.
• Organise filing systems for project documents and correspondence.
• Ensure compliance with company policies and site procedures.

Personnel & HR Support

• Coordinate employee onboarding and mobilisation.
• Maintain attendance records, timesheets, and leave tracking.
• Arrange accommodation, transportation, and site access for employees and visitors.
• Support payroll-related documentation and manpower records.

Logistics & Procurement Support

• Coordinate travel bookings, vehicle arrangements, and logistics.
• Track office supplies, PPE inventory, and site consumables.
• Liaise with vendors and suppliers regarding deliveries and invoices.

Document Control

• Maintain project documentation, permits, and compliance records.
• Prepare weekly and monthly administrative reports.
• Ensure all records are updated and stored according to company requirements.

HSE & Compliance Support

• Assist in organising safety inductions and training sessions.
• Maintain HSE records, incident logs, and compliance documentation.
• Support audits and inspections by ensuring documentation is available.

Stakeholder Coordination

• Act as the administrative focal point between site teams, head office, and contractors.
• Schedule meetings and prepare meeting minutes.
• Handle incoming correspondence and communications.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.