Talent Acquisition Coordinator

Essential Job Responsibilities Recruiting Operations & Coordination

• Partner with Sourcers, Recruiters, and Hiring Managers to support full-cycle requisition administration, including job postings, candidate tracking, interview logistics, and invoice processing
• Manage high-volume, complex interview scheduling (virtual, phone, and onsite), coordinating across multiple calendars, time zones, and stakeholder groups
• Coordinate candidate travel, lodging, onsite interview logistics, expense tracking, and reimbursements
• Prepare and distribute interview schedules, interview guides, and candidate materials ahead of interviews
• Support post-interview workflows by facilitating debriefs, collecting interview feedback, and ensuring timely candidate dispositioning

Candidate Experience

• Serve as a primary point of contact for candidates, delivering a professional, responsive, and engaging experience
• Provide proactive communication and status updates throughout the hiring process
• Host and greet candidates during onsite interviews, as applicable

ATS Administration & Compliance

• Partner with Sourcers and Recruiters to maintain accurate, complete, and compliant candidate and requisition data within the Applicant Tracking System (Workday)
• Post roles internally and externally and configure screening questions as requested
• Track interview documentation, offers, and hiring approvals in the ATS
• Ensure recruiting activities align with employment laws, data privacy requirements, and company policies

Reporting, Data & Analytics

• Generate and maintain recruiting reports to support recruiter productivity, pipeline visibility, and hiring outcomes
• Audit ATS and HR system data for accuracy and completeness; identify inconsistencies and recommend corrective actions
• Use Excel (pivot tables, formulas, lookups, charts) to analyze recruiting and staffing data
• Partner with HR Analytics or HRIS teams on dashboards and recurring reporting initiatives, as needed

HR & Cross-Functional Support

• Collaborate with HR Operations and Onboarding to support pre-employment processes, including background checks, drug screens, and reference checks
• Assist with onboarding coordination and new hire readiness in collaboration with HR, IT, and Payroll
• Provide support for recruiting events, career fairs, university recruiting, and internal hiring initiatives
• Support University Relations Coordinators or Recruiting Operations team members during peak hiring periods

Key Competencies

• Strong customer focus and candidate advocacy
• Effective time management and priority setting
• High attention to detail, data integrity, and resourcefulness
• Clear written and verbal communication skills
• Analytical thinking and problem-solving ability
• Proactive collaboration and sound professional judgment
• Commitment to confidentiality and ethical data handling

Qualifications

• High School Diploma or GED required
• 3+ years of experience in recruiting coordination, HR operations, or talent acquisition support within a corporate environment
• Proficiency in Microsoft Office (advanced Excel, Outlook, Word, PowerPoint)
• Experience with an Applicant Tracking System; Workday preferred
• Proven ability to manage multiple priorities in a fast-paced, high-volume environment
• Strong customer service orientation with the ability to interact professionally with candidates, executives, and cross-functional partners

Additional Preferred Qualifications

• Bachelor’s degree in Human Resources or a related field
• Exposure to recruiting analytics, reporting, or workforce data
• Experience supporting corporate, professional, or campus recruiting programs
• Familiarity with compliance requirements, audit processes, or regulated environments
• Experience supporting hybrid or geographically distributed hiring teams

Success Attributes

• Proactive, resourceful self-starter who anticipates needs and addresses issues before escalation
• Comfortable working independently while supporting multiple recruiters and stakeholders
• Performs effectively under deadlines and changing priorities while maintaining accuracy and professionalism
• Demonstrates a strong work ethic and commitment to operational excellence

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.