Warehouse Coordinator

Warehouse Coordinator

Position Overview:
We are seeking a detail-oriented and proactive Warehouse Coordinator to manage the flow and storage of materials on site, ensuring smooth operations and compliance with a Large- scale construction project. This role is key to supporting construction activities by maintaining accurate inventory, overseeing material handling, and facilitating effective communication between logistics, site teams, and contractors. 

Key Responsibilities:

• Manage all material activities on site, including receipt, storage, preservation, and delivery to contractors, adhering strictly to Material Management Procedures.
• Operate and maintain the AMUSE system for tracking material movements and inventory.
• Coordinate with site security to regulate truck entry, ensuring organized and safe vehicular traffic flow within the site premises.
• Organize and supervise unloading of materials upon arrival, engaging suitable subcontractors to ensure efficiency.
• Verify incoming materials meet required quantity and quality standards, cross-checking against certificates and documentation.
• Allocate and maintain designated storage areas based on a strategic storage allocation plan for optimal warehouse organization.
• Keep detailed and up-to-date records of all materials received, stored, withdrawn, and handed over, including material certificates, orders, invoices, customs documents (if applicable), and material requisitions.
• Monitor availability of materials to support definition and progress of work fronts.
• Report any occurrences of damaged or lost materials promptly to the Project Manager and Construction Manager.
• Archive material certificates and ensure bulk materials are accurately identified following PMI color coding systems (if applicable).
• Initiate back charges to vendors where necessary and prepare supporting documentation for management review and action.
• Maintain the preservation of equipment and materials in line with prescribed procedures.
• Record daily hours worked by warehouse personnel and assist in manpower tracking to optimize warehouse operations.
• Prepare and provide lists of spare parts to be handed over to the client upon project completion.

Qualifications:

• Minimum of 5 years’ experience in construction site material management or warehouse coordination.
• Proficient in English, both spoken and written, to ensure clear communication across teams.
• Strong organizational and multitasking skills with keen attention to detail.
• Ability to work effectively on-site and adapt to dynamic project environments.
• Familiarity with material management systems, preferably AMUSE or similar inventory management software.
• Understanding of quality assurance requirements related to construction materials.

What We Offer:

• Opportunity to play a critical role in large-scale construction projects and contribute to their successful delivery.
• Exposure to advanced material management systems and best practices in site logistics.
• Collaborative work environment with open communication channels across project teams.
• Professional growth prospects within a dynamic and fast-paced industry.
• Competitive compensation package commensurate with experience.

If you are a motivated individual with solid experience managing construction site warehouses and materials, and you are ready to take on a hands-on role in a challenging environment, we encourage you to apply.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.